Operations Specialist

Company Description

Who we are…

At Cavista Technologies, we are redefining what it means to be a technology partner. We collaborate with organizations around the world to deliver custom-built software solutions that drive innovation, performance, and long-term value. Our team is diverse, passionate, and united by a shared mission to create technology that powers possibility. Our people are our greatest asset, and together we deliver results that matter.

Job Description

What will you do...

Operations Specialist supports planning, coordinating, and executing internal and external events while supporting and improving day-to-day business operations, ensuring efficiency, seamless execution, and alignment with organizational objectives. This role requires a highly organized and detail-oriented professional with strong project management, operational coordination, and event execution skills.

Job Duties:

• Coordinate office operations and administrative activities to support efficient day-to-day business operations.
• Plan, coordinate, and execute corporate events, conferences, workshops, town halls, product launches, team-building activities, and other company-sponsored events.
• Manage the end-to-end event lifecycle, including planning, budgeting, execution, and post-event evaluation.
• Provide administrative support, including preparing reports, presentations, and other business documentation as required.
• Liaise with internal stakeholders to understand event objectives and ensure successful delivery.
• Manage office supplies, equipment, and procurement activities, always ensuring adequate inventory levels.
• Research, identify, and secure suitable venues based on event requirements and budget.
• Coordinate office activities, meetings, and travel arrangements while ensuring compliance with company policies.
• Coordinate event logistics, including catering, transportation, accommodation, registration, audiovisual equipment, branding, and event materials.
• Support projects by tracking timelines, milestones, deliverables, and operational requirements.
• Develop detailed event timelines, project plans, and event schedules.
• Coordinate office repairs, maintenance activities, and workspace improvements as needed.
• Manage relationships with vendors, suppliers, venues, and service providers to ensure quality service delivery.
• Obtain competitive quotations, negotiate contracts, and monitor vendor performance for both operational and event-related needs.
• Monitor event budgets, track expenditures, and ensure cost-effective use of resources.
• Monitor office expenditures, support budget planning activities, and manage procurement processes.

Qualifications

What you bring...​​​​

• Bachelor’s degree in Business Administration, Management, Event Management, Hospitality Management, Marketing, Communications, or a related field preferred.
• Minimum of 5 years of experience in operations management, events management, project coordination, administrative support, or a related role.
• Proven experience planning and managing corporate events, conferences, meetings, and stakeholder engagements.
• Strong organizational, project management, and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• Experience managing vendors, service providers, contracts, and supplier relationships.
• Knowledge of budgeting, expense tracking, procurement processes, and resource management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related business or event management tools.
• Strong problem-solving skills with the ability to work effectively under pressure in a fast-paced environment.
• Ability to prioritize competing demands, manage multiple projects simultaneously, and maintain a high standard of execution.

Additional Information

What you will experience…

• A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
• Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
• Professional development and leadership support to sharpen your expertise.
• Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
• A culture that values transparency, creativity, and continuous learning.