Part-Time Bookkeeper

Part-Time Bookkeeper

The Part-Time Bookkeeper manages the day-to-day financial transactions and accounting records of our organization. This position is responsible for maintaining accurate financial records, processing accounts payable and receivable, performing reconciliations, assisting with month-end close activities, and supporting financial reporting. The ideal candidate will have strong bookkeeping experience, excellent attention to detail, and the ability to work independently.

Schedule: Approximately 20 hours per week (flexible schedule)
Reports To: Director of Operations

Key Responsibilities

• Accounts Payable: Process vendor and contractor invoices and ensure timely payment. Verify invoice accuracy and appropriate approvals.Maintain vendor records and resolve payment discrepancies. Prepare and process electronic payments and checks.
• Accounts Receivable: Generate and distribute customer invoices.Record customer payments and deposits. Monitor outstanding balances and assist with collections as needed. Reconcile customer accounts and investigate discrepancies.
• Banking & Reconciliations: Reconcile bank, credit card, and other financial accounts monthly. Record cash receipts and disbursements accurately. Monitor cash balances and report unusual activity.
• General Bookkeeping: Maintain the general ledger and chart of accounts. Record journal entries and ensure proper account coding. Maintain accurate and organized financial records and documentation. Assist with month-end and year-end closing activities.
• Payroll Support: Assist with payroll processing and payroll reconciliations. Maintain payroll-related records and documentation. Coordinate with payroll providers and HR as needed.
• Financial Reporting: Prepare monthly financial reports and supporting schedules. Assist with budget tracking and variance reporting. Support management with ad hoc financial analyses.
• Compliance & Audit Support: Maintain documentation for audits and tax preparation. Ensure compliance with company policies and accounting procedures. Support annual financial reviews and external audits.

Qualifications

Required

• Associate's degree in Accounting, Finance, Business Administration, or equivalent experience.
• Minimum 3 years of bookkeeping or accounting experience.
• Proficiency with accounting software such as QuickBooks, Business Central, NetSuite, Sage, or similar platforms.
• Proficiency with Google tools and Mac operating system
• Excellent organizational and time-management skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality of financial information.

Preferred

• Experience supporting small businesses.
• Knowledge of payroll processing and 1099 reporting.
• Experience with expense management platforms and online banking systems.

Key Competencies

• Attention to detail
• Accuracy and data integrity
• Financial record management
• Problem-solving and analytical skills
• Time management
• Communication and collaboration
• Ability to work independently

Compensation

• Hourly rate commensurate with experience.
• Flexible work schedule.
• Fully Remote 

Success Measures

• Timely completion of monthly reconciliations.
• Accurate financial records and reporting.
• On-time vendor and contractor payments and customer invoicing.
• Well-organized financial documentation.
• Strong support for audits, tax preparation, and financial reviews.