Permitting Coordinator

What is your mission?

We are looking for a highly organised and detail-oriented Permitting Coordinator to manage permit applications, inspections, compliance documentation, and regulatory approvals for residential installation projects. This role is responsible for permit processing, inspection coordination, project documentation management, regulatory compliance, and stakeholder communication to ensure HVAC, plumbing, electrical, and water heater installation projects remain compliant and on track.

You will provide the best service to our partner brands by performing these tasks:

• Prepare, submit, and manage permit applications for HVAC, electrical, plumbing, and water heater installation projects across multiple jurisdictions
• Track permit statuses, inspections, approvals, and project closeout requirements to ensure timely completion
• Coordinate permit submissions with customers and respond to permit-related inquiries via phone and email
• Schedule and coordinate inspections with customers, technicians, municipal inspectors, and regulatory agencies
• Maintain accurate permit records, project files, compliance documentation, and permitting data within company systems
• Review inspection outcomes, address failed inspections, and coordinate required re-inspections
• Ensure all required documentation, including installation photos, certificates, as-built drawings, and compliance records, is properly maintained and filed
• Build and maintain positive working relationships with permitting offices, inspectors, utility providers, and government agencies
• Monitor updates to permitting codes, regulations, fees, and jurisdictional requirements that may impact project execution
• Provide guidance and support to technicians, field teams, and office personnel regarding permitting requirements and compliance matters
• Assist accounting and compliance teams with permit-related invoices, receipts, and supporting documentation
• Identify and recommend process improvements that enhance permitting efficiency, compliance, and project delivery
• Support administrative and operational activities related to construction permitting and project coordination

Who are we looking for?

• College degree in any field
• Minimum 2 years of experience in permitting, construction administration, project coordination, HVAC, plumbing, electrical, or related trade support functions
• Experience working with building departments, municipal agencies, permit portals, and trade permitting systems
• Experience managing multi-jurisdiction permitting workflows, project documentation, and compliance records
• Working knowledge of residential building codes, electrical codes, plumbing codes, and mechanical codes is preferred
• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Experience maintaining project databases, permit tracking systems, and compliance documentation
• Excellent written and verbal English communication skills
• Strong customer service, stakeholder management, and relationship-building abilities
• Exceptional organisational skills with the ability to manage multiple projects, requests, and deadlines simultaneously
• Strong attention to detail and commitment to documentation accuracy and regulatory compliance
• Proven problem-solving skills with the ability to resolve permitting and inspection-related issues efficiently
• Ability to work independently while collaborating effectively with cross-functional teams
• Highly accountable, adaptable, and able to perform effectively in a fast-paced environment
• Compliance-focused mindset with a commitment to quality, accuracy, and continuous improvement

Why you'll love it here?

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts.
• Access to an onsite gym with a complimentary professional fitness instructor.
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000.
• Weekly employee engagement activities with prizes of up to ₱3,000.
• Free upskilling academy to support career growth and professional development.
• State-of-the-art office facilities and modern workstations.
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms.
• Fun, collaborative, and employee-focused work environment.