Procurement Executive

Company Description

Villa Nautica celebrates the glitz and glamour of yacht-life and is always ‘en vogue’. Surrounded by sparkling lagoons and idyllic beaches, it is an island like no other: a hive of activity, a place to be seen. Complemented by exceptional scuba diving and other water sports, the resort embraces the seafarer lifestyle with a glamorous twist.

Job Description

The Procurement Executive is responsible for sourcing, negotiating, and purchasing goods and services required by the organization in a timely, efficient, and cost-effective manner. This role ensures that all procurement activities align with company policies, quality standards, and budgetary requirements while maintaining strong relationships with suppliers and internal departments.

Key Responsibilities:

• Coordinate and execute the end-to-end procurement process, including obtaining quotations, negotiating prices, preparing purchase orders, and ensuring timely delivery.
• Identify reliable suppliers and maintain an updated supplier database.
• Work closely with various departments to understand their purchasing needs and ensure timely supply of materials.
• Ensure compliance with company procurement policies and procedures.
• Review and analyze purchase requisitions for accuracy and completeness.
• Monitor inventory levels and coordinate with the stores team to avoid shortages or overstocking.
• Assist in preparing cost comparisons and procurement reports for management review.
• Support in vendor audits and contract management as required.
• Maintain accurate purchasing records and documentation for audit and reference.
• Contribute to cost-saving initiatives and process improvements within the procurement function.

Qualifications

• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Minimum 2–3 years of experience in a similar role, preferably in the hospitality or service industry.
• Strong negotiation, analytical, and communication skills.
• Proficient in MS Office and procurement software.
• Detail-oriented with strong organizational and multitasking abilities.
• Knowledge of local and international suppliers and market trends.
• High level of integrity, professionalism, and teamwork.

Additional Information

Key Competencies:

• Negotiation & Cost Management
• Vendor Relationship Management
• Time Management & Prioritization
• Problem Solving & Decision Making
• Attention to Detail
• Adaptability & Initiative

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