Procurement Specialist (locally recruited)

Overview & Responsibilities

ORGANIZATIONAL CONTEXT 

Under the supervision of the Country Manager, Burkina Faso, with dotted-line functional reporting to the Global Procurement Lead at IDLO Headquarters, the Procurement Specialist will be responsible for organizing and monitoring procurement processes for the Burkina Faso Country Office. 

The Procurement Specialist will work closely with the programme teams to identify the offices' procurement needs and implement the necessary procurement steps in line with IDLO procurement policies and procedures. S/he will also support the office to enhance the capacity of the procurement team and the program teams to improve the overall procurement management, from the identification of needs to the delivery of goods or services. 

THE POSITION 

Specifically, the Procurement Specialist will be responsible for the following:  - Create and update the procurement plans for the Burkina Faso country office and associated projects. 

- Upon request, organize procurement processes, including preparing solicitation documents, solicitation of offers, and evaluating bids/proposals and contracts in compliance with IDLO procurement policies.  - Coordinate the preparation, reconciliation, and closure of Purchase Orders (PO) and Contracts with suppliers in coordination with the Headquarters.  - Provide the Finance Manager and the Country Manager with inputs and suggestions to assist them in developing policy and procedures for vendor registration, reviewing the existing vendor evaluation criteria for registration, and proposing alternative methods, if appropriate.  - Conduct market research and provide operational inputs on local industry standards in the country office, including payment practices, cancellations, framework agreements, etc. This includes incorporating a comparative perspective with other large intergovernmental organizations (UN, World Bank, etc). - Develop and maintain a roster of suppliers and ensure accurate recording of supplier performance following service delivery. - Provide day to day guidance and support to program team on the procurement procedures and ensure compliance with established process.- Coordinate the revision and update of the asset inventory.  - Provide procurement support on a need basis, ensuring alignment with IDLO policies and procedures.- Liaise with IDLO HQ for support and guidance. 

Job Requirements

Education:

University Degree in Procurement or Business / Public Administration, Supply chain Management or related field. Specialized training in procurement is an asset. Professional qualification in procurement desirable.   

Experience:

Minimum 5 years of procurement or supply chain roles, contract management is required, and experience in intergovernmental and/or international organizations is highly desirable.  

Languages:

Excellent spoken and written knowledge of French and English is required.

Specific knowledge, skills, and behavioral competencies :Sound understanding of procurement principles and practices;  Excellent analytical skills and ability to identifying issues, formulating options, and making initial recommendations;Excellent written and verbal communication skills with all levels of seniority, both internally and externally;  Demonstrated ability to work proactively and independently, as well as in a team environment;  Strong interpersonal skills and ability to deal with people in a multi-cultural environment;  Proficiency in procurement software and Microsoft Office Suite;Willingness to undertake periodic travel to other office locations in high-risk areas;  Demonstrated ability to promote ethics and integrity. 

Terms & Conditions

For this nationally recruited employee position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of an extension subject to performance and availability of funding. IDLO shall offer a yearly basic salary of XOF 14,958,209.-    IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction.  IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.  IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.  In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process. 

Applicatiosn will be reviewed on a rolling basis, all interested candidates are requested to submit their applications in English, including an updated CV and cover letter only.

Application deadline: 31 August 2026 (23:59hrs Rome Time)

Annual Compensation