Project Coordinator

What is your mission?

We are looking for a highly organised Project Coordinator to provide administrative, documentation, procurement, and operational support for construction projects. This role is responsible for Procore administration, purchase order and change order processing, invoice management, project documentation control, contract coordination, and stakeholder communication to ensure smooth project execution and efficient project delivery.

You will provide the best service to our partner brands by performing these tasks:

• Create, process, and track purchase orders and change orders in accordance with project requirements
• Review and process invoices within Procore Financial Management, ensuring alignment with contract terms and project documentation
• Maintain and organise project documentation using Procore Documents, Commitments, Directory, and other Project Management tools
• Manage and maintain project files, contracts, permits, compliance documents, and project records
• Ensure project documentation is accurate, up to date, and readily accessible to stakeholders
• Maintain project logs, including submittal logs, RFI logs, change order logs, and project directories
• Coordinate the collection of required contract documents and proactively follow up with stakeholders to support timely contract execution
• Assist in preparing, creating, routing, and tracking contracts through Procore for review and approval
• Provide administrative support to Project Managers and construction project teams
• Manage project-related correspondence, document tracking, follow-ups, and administrative coordination activities
• Organise meetings, maintain project records, and support overall project operations
• Collaborate with project stakeholders to ensure effective communication and project coordination
• Support procurement documentation, invoice workflows, and project administration processes
• Maintain strong document control practices and electronic file management standards

Who are we looking for?

• Bachelor’s Degree in Construction Management, Engineering, Architecture, Business Administration, or a related field preferred
• Minimum 3 years of experience in project coordination, construction administration, project support, or related roles
• Experience supporting construction, multifamily residential, general contracting, development, or related construction projects
• Minimum 2 to 3 years of current hands-on experience with Procore
• Strong experience using Procore Financial Management Module
• Experience processing invoices within Procore and ensuring compliance with contract terms
• Proficiency with Procore Documents, Commitments, Directory, and Project Management Modules
• Experience managing contracts, project files, permits, compliance documentation, and construction records
• Knowledge of procurement processes, invoice workflows, change orders, and documentation controls
• Proficiency in Bluebeam, Microsoft Office Suite, and project management software
• Strong documentation management, electronic file control, and recordkeeping skills
• Excellent written and verbal English communication skills
• Strong organisational, coordination, and stakeholder management abilities
• High attention to detail and the ability to manage multiple priorities and deadlines
• Ability to work independently while supporting cross-functional project teams
• Strong problem-solving mindset with a commitment to accuracy, quality, and operational efficiency

Why you'll love it here?

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts.
• Access to an onsite gym with a complimentary professional fitness instructor.
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000.
• Weekly employee engagement activities with prizes of up to ₱3,000.
• Free upskilling academy to support career growth and professional development.
• State-of-the-art office facilities and modern workstations.
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms.
• Fun, collaborative, and employee-focused work environment.