Project Coordinator

Pavago
Apply Now ↗
🌍 Remote📍 South Africa📍 TELECOMMUTE

About this role

Project Coordinator – Project Tracking & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.

What You’ll Do

Project Tracking & Coordination

  • Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
  • Track deadlines, milestones, dependencies, deliverables, and ownership
  • Follow up proactively on outstanding tasks
  • Keep project schedules and trackers accurate and current
  • Coordinate multiple projects and priorities simultaneously

Communication & Follow-Up

  • Act as a coordination point between Project Managers, team members, leadership, and stakeholders
  • Schedule and support project meetings
  • Capture meeting notes, decisions, and action items
  • Communicate project updates and follow up on deliverables
  • Escalate blockers and delays before they impact deadlines

Reporting & Documentation

  • Prepare weekly project status reports covering progress, risks, blockers, and next steps
  • Maintain organized documentation in Google Drive, SharePoint, or Confluence
  • Build and maintain project trackers using Excel or Google Sheets
  • Ensure project information remains easy to find and up to date

Risk & Resource Tracking

  • Identify bottlenecks, missed dependencies, and execution risks
  • Maintain risk and issue trackers
  • Monitor workloads and resource availability
  • Review deliverables for completeness before submission

Vendor Coordination

  • Communicate with vendors and external partners
  • Track external deliverables and deadlines
  • Follow up on outstanding requirements and escalate issues when necessary

What We’re Looking For

  • 2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
  • Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
  • Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
  • Excellent written and verbal English communication
  • Strong documentation and organizational skills
  • Ability to manage multiple projects and deadlines simultaneously
  • Proactive approach to follow-up and problem-solving
  • Availability during U.S. business hours

Nice to Have

  • PMP, CAPM, Agile, or Scrum certification/in-progress
  • Familiarity with Agile/Scrum and sprint workflows
  • Experience in SaaS, Marketing, Professional Services, Construction, or Operations

What Success Looks Like

  • Projects and milestones stay on schedule
  • No missed deadlines due to coordination gaps
  • Project trackers remain accurate and current
  • Risks and blockers are identified early
  • Status reporting is clear and consistent
  • Stakeholders have strong visibility into priorities and progress

Why Join?

  • Fully remote opportunity
  • High ownership across multiple projects
  • Direct exposure to cross-functional teams and leadership
  • Hands-on experience with modern project management systems
  • Clear growth path into Project Manager, PMO, or Operations roles

Interview Process

  1. Application Review
  2. Spark Hire Intro Video
  3. Project Coordination Interview
  4. Practical Task – Project Tracker + Status Report
  5. Client Interview
  6. Offer & Onboarding

What Happens After You Apply

Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.

Please check your inbox and spam/junk folder for the invitation.

Apply Now

If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.

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Frequently Asked Questions

Is the salary disclosed for the Project Coordinator position at Pavago?
The salary for this Project Coordinator role at Pavago is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Project Coordinator job at Pavago remote?
Yes, this Project Coordinator position at Pavago is remote, with team members based in South Africa, TELECOMMUTE. You can work from home or anywhere in the supported regions.
How do I apply for the Project Coordinator position at Pavago?
Click the "Apply Now" button on this page. You will be redirected to Pavago's official application portal hosted on workable where you can submit your application directly.
When was the Project Coordinator job at Pavago posted?
This Project Coordinator position at Pavago was posted on Aug 12, 2026. Apply as soon as possible — early applications are often reviewed first.
Project Coordinator
Pavago
Apply for this role ↗

You'll be redirected to Pavago's official application page on workable.