Project Coordinator

infuse· Design & Innovation Lab
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📍 Poland

About this role

OUR HIRING PROCESS:

  • We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.
  • We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
  • At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.
  • From there on, it’s decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. 

    INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy

 

Innovation is a core value of INFUSE. We are bringing together people, who can look into the future to understand better how technology will shape businesses, and people, who create and navigate projects with great potential impact. 

We are looking for a dynamic and forward-thinking Project Coordinator to take on the management of a variety of critical tasks. In this position, you will manage internal and external projects and be responsible for their timely delivery. You will be the link between the team of designers, developers, copywriters, advertising specialists and internal clients.

Responsibilities:

  • Manage incoming marketing design requests and coordinate execution with the design team;
  • Coordinate with the development team to support website and related digital tasks;
  • Prepare and maintain project work plans, timelines, and task lists; follow up on execution and deadlines;
  • Schedule and organize project meetings, prepare agendas, capture notes, and track next steps;
  • Support media campaigns: coordinate launch readiness, track deliverables, and prepare reporting;
  • Ensure timely communication and distribution of project information across all team members and stakeholders;
  • Conduct business-related research when needed to support project decisions.

Our ideal candidate possesses the following skills:

  • 2-3 years of experience in project coordination;
  • Experience working with marketing materials (PDF documents, banners, illustrations, etc.);
  • Experience coordinating website creation/updates (as a manager/coordinator;
  • Strong written and verbal communication skills in English (at least Upper-Intermediate level);
  • Proficiency in project management and MS Office/ Google software and tools (Google Docs, Google Sheets, Worksection);
  • Experience in Google Ad Manager, and Google Tag Manager will be an added advantage;
  • Excellent organizational and time-management skills;
  • Proficiency in English, equivalent to B1 level or higher;  
  • Fluent Ukrainian and/or Russian language; 
  • Ability to work independently and as part of a team;
  • Detail-oriented with strong problem-solving abilities;
  • Meticulous attention to detail;

We offer:

  • Unique experiences and non-standard tasks that promote professional growth.
  • The opportunity to explore a new career path.
  • Paid vacation and sick leave, along with short Fridays in the summer and a Birthday day off.
  • A remote and contractual work setup with the following hours: Mondays to Fridays, 12:00 PM to 8:00 PM or 2:00 PM to 10:00 PM EET

If your experience and expectations align with what you just read, don’t hesitate to apply and let’s build designs that perform together!

Frequently Asked Questions

Is the salary disclosed for the Project Coordinator position at infuse?
The salary for this Project Coordinator role at infuse is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Project Coordinator position at infuse located?
This Project Coordinator role at infuse is based in Poland. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Project Coordinator at infuse belong to?
This Project Coordinator position is part of the Design & Innovation Lab department at infuse. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Project Coordinator position at infuse?
Click the "Apply Now" button on this page. You will be redirected to infuse's official application portal hosted on greenhouse where you can submit your application directly.
When was the Project Coordinator job at infuse posted?
This Project Coordinator position at infuse was posted on Jun 22, 2026. Apply as soon as possible — early applications are often reviewed first.
Project Coordinator
infuse
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