Project Coordinator ( Construction)

Position Summary

Kwame Building Group is seeking a highly organized and motivated Project Coordinator with construction experience to join our growing team. The Project Coordinator will provide administrative and operational support to Project Managers and field personnel, ensuring projects are completed efficiently, accurately, and on schedule.

This position is ideal for someone who thrives in a fast-paced construction environment, has excellent communication skills, and can effectively manage multiple priorities while maintaining attention to detail.

Key Responsibilities

• Provide administrative support to Project Managers throughout all phases of construction projects.
• Coordinate project documentation, including contracts, subcontracts, change orders, RFIs, submittals, permits, and closeout documents.
• Maintain project files and ensure all documentation is complete, organized, and up to date.
• Assist with project scheduling and track project milestones and deadlines.
• Coordinate meetings, prepare agendas, and distribute meeting minutes.
• Monitor and track project budgets, invoices, purchase orders, and vendor payments.
• Process and maintain contract documents and insurance certificates.
• Coordinate communication between project managers, subcontractors, vendors, clients, and internal departments.
• Assist with project startup and closeout activities.
• Prepare reports, spreadsheets, and presentations as needed.
• Support compliance with company policies, safety requirements, and client specifications.
• Maintain confidentiality of company and project information.
• Perform other duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, or a related field preferred.
• Minimum of 3 years of construction industry experience in a Project Coordinator, Project Administrator, or similar role.
• Strong understanding of construction processes and project documentation.
• Experience working with contracts, submittals, RFIs, change orders, and project schedules.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Knowledge of construction management software such as Procore, CMiC, Viewpoint, Autodesk Construction Cloud, or similar is preferred.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with project teams.
• High level of professionalism and attention to detail.

Preferred Skills

• Experience supporting multiple construction projects simultaneously.
• Knowledge of public and private construction projects.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong problem-solving and customer service skills.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid Time Off (PTO)
• Paid holidays
• 401(k) 
• ESOP ( Employee Stock Ownership Program)
• Professional development and training opportunities
• Career growth within a growing construction company