Revenue Cycle Senior Staff Accountant

Overview

The Revenue Cycle Senior Staff Accountant is a key member of the Revenue Cycle Team within the Accounting Department, responsible for processing, tracking, and recording payments in an accurate, efficient, and timely manner. This role also provide client accounting support for the programs funded by the New York State Office for People With Developmental Disabilities (NYS OPWDD).

The Revenue Cycle Senior Staff Accountant performs these duties for AHRC Nassau and its affiliates under a management services agreement and operates under the direction of the Associate Director of Revenue Cycle and Cost Reporting must be a team player with good communication, analytical, and computer skills.

This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Responsibilities

Primary duties and responsibilities include but not limited to:  

Deposits and Bookkeeping

• Process daily cash receipts (checks, cash, and credit card payments) and retrieve electronic deposit details (ACH, wires) from banking platforms.
• Update and maintain comprehensive cash receipt logs for all incoming funds, including client rent, employee fuel, cable services, Social Security checks, donations, and other transactions.
• Scan, securely store, and organize all supporting deposit documents (digital and physical), including filing, archiving, and retrieval as needed.
• Reconcile and accurately record all deposits and banking credits in the accounting system with proper documentation, while assisting the general accounting team with banking reconciliations.

Client Accounting Support

• Create and manage banking templates for transfers between company and client accounts to support personal allowances, rent payments, retros, spenddowns, camp payments, and other client needs.
• Generate, format, and distribute client accounting reports detailing all deposits, deductions, and activity in Personal Allowance accounts to Entitlements and Program teams.
• Monitor deposit returns, partner with the Entitlement department on updates to personal allowances and rent amounts (including retroactive adjustments), and inform relevant units.
• Coordinate the distribution of client-related funds, including HEAP benefits and clothing allowances.
• Prepare monthly revenue entries for client Social Security benefits, SNAP benefits, personal allowance, and private-pay rent; maintain up-to-date schedules to support annual budgeting and year-end audits. 

Additional Responsibilities and Special Projects

• Support senior staff in meeting month-end and year-end closing deadlines with detailed and accurate documentation for audits.
• Complete ad-hoc projects and assignments as directed by supervisor or senior staff.
• Collaborate effectively with all levels of personnel across departments to foster strong interdepartmental relationships and ensure timely task completion.

Note: This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.

Qualifications

Education and/ or experience required:

• Associate's Degree in a related field AND
• Two (2) years’ relevant experience in cash receipts, social security benefits, and client personal allowance for OPWDD programs.
• Considered a Plus:
  • Accounting-focused college degree
  • Experience with NYS OPWDD-funded agency
  • Experience with Sage Intacct

Skills, licenses, and/or competencies required:

• Good interpersonal skills exhibited by the ability to communicate with staff, management, and other departments in a professional manner
• Good knowledge of Microsoft Office, Excel, and Word required
• Good skills in paying attention to detail
• Good organization skills required
• Work requires a strong work ethic, exhibits a sense of urgency in completing tasks, a willingness to work a flexible schedule, and a commitment to the agency's mission.

Responsibilities

Primary duties and responsibilities include but not limited to:  
 
Deposits and Bookkeeping
- Process daily cash receipts (checks, cash, and credit card payments) and retrieve electronic deposit details (ACH, wires) from banking platforms.
- Update and maintain comprehensive cash receipt logs for all incoming funds, including client rent, employee fuel, cable services, Social Security checks, donations, and other transactions.
- Scan, securely store, and organize all supporting deposit documents (digital and physical), including filing, archiving, and retrieval as needed.
- Reconcile and accurately record all deposits and banking credits in the accounting system with proper documentation, while assisting the general accounting team with banking reconciliations.
 
Client Accounting Support
- Create and manage banking templates for transfers between company and client accounts to support personal allowances, rent payments, retros, spenddowns, camp payments, and other client needs.
- Generate, format, and distribute client accounting reports detailing all deposits, deductions, and activity in Personal Allowance accounts to Entitlements and Program teams.
- Monitor deposit returns, partner with the Entitlement department on updates to personal allowances and rent amounts (including retroactive adjustments), and inform relevant units.
- Coordinate the distribution of client-related funds, including HEAP benefits and clothing allowances.
- Prepare monthly revenue entries for client Social Security benefits, SNAP benefits, personal allowance, and private-pay rent; maintain up-to-date schedules to support annual budgeting and year-end audits. 
 
Additional Responsibilities and Special Projects
- Support senior staff in meeting month-end and year-end closing deadlines with detailed and accurate documentation for audits.
- Complete ad-hoc projects and assignments as directed by supervisor or senior staff.
- Collaborate effectively with all levels of personnel across departments to foster strong interdepartmental relationships and ensure timely task completion.
 
Note: This job description is not intended to be an exhaustive list of all activities, duties, or responsibilities required of the employee. Responsibilities and tasks may evolve or change at the discretion of the organization.