Sales Communications & Events Specialist

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing

and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Grata, and Sherpany. They all, collectively, define the future for business growth.

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Job Description:

We are seeking an experienced Sales Communications & Event Specialist to join our dynamic team and play a pivotal role in supporting our global sales initiatives. In this position, you will be responsible for coordinating the logistics and planning of high-impact sales events and meetings, as well as executing strategic communication efforts that engage and align our sales organisation. The ideal candidate will thrive in a fast-paced environment, bringing exceptional organisational and interpersonal skills to manage large-scale, complex events and collaborate with top C-Level executives.

Role and Responsibilities:

• Support event logistics and planning for annual global sales leadership meetings, fiscal kick-off meetings, sales incentive trips, and sales training sessions, including:
  • Plan and organise every aspect of the event, including location sourcing and selection, headcount, catering services, and other elements
  • Manage travel and attendee data – including global senior executive team
  • Build out event web registration sites, mobile apps, and attendee communications
  • Establish expense and budget tracking - tracking expenses to ensure we stay within the budget while allocating funds for various components such as venue rental, catering, and entertainment
  • Manage contracts with vendors and venues; responsible for negotiation, redlining and contract details.
  • Provide on-site support and communication
  • Serve as vendor and internal partner liaison to ensure deadlines and deliverables are met

• Support communications initiatives for the global sales organization:
  • Schedule and manage meetings and trainings via shared Outlook calendar
  • Maintain the monthly Revenue Enablement calendar and circulate with stakeholders
  • Compile/proofread/edit meeting and presentation materials
  • Provide support for internal cross-functional communications, including monthly newsletters, marketing announcements, etc.
  • Ability to use a variety of channels, such as internal web platform and Outlook, to craft and send communications

• Provide project management and administration for the global sales operations team as necessary:
  • Maintain internal team SharePoint site organisation
  • Run reports and analytics on success metrics – surveys, SharePoint site traffic, communications, training attendance, etc.
  • Other duties and special projects as required

Candidate Requirements:

• 2+ years of meeting and event planning experience for large-scale, complex corporate or government and/or entertainment industry events
• 25% + travel required
• CMP certification preferred
• Bachelors degree preferred
• Possess strong interpersonal and organisational skills with the ability to adapt to frequent change and short lead times
• Demonstrated skills in prioritising, decision-making, time management, and verbal/written communication skills
• Experience working with top C-Level executives
• Possess a strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times
• Strong presentation skills
• Ability to work independently in a fast-paced environment
• Able to coordinate several tasks simultaneously

Our company is committed to fostering a diverse and inclusive workforce where all individuals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.