School Administrator

Company Description

The client is a school located in Benin City, seeking an exceptionally motivated, proactive, and results-driven Head Teacher to lead their academic staff and foster an environment of educational excellence. The ideal candidate must possess outstanding organizational skills, an unwavering commitment to execution, and exemplary work ethics. This leadership role requires a visionary who can translate strategic goals into tangible results and ensure the highest standards of teaching, learning, and student welfare are maintained.

Job Description

The School Administrator is responsible for overseeing the daily administrative operations of the school to ensure an efficient, organized, and conducive learning environment. The role involves managing student records, coordinating admissions, supporting staff and parents, maintaining school documentation, and ensuring compliance with school policies and regulatory requirements.

Administrative Operations

• Oversee the day-to-day administrative activities of the school.
• Maintain accurate and up-to-date records of students, staff, and school operations.
• Prepare and manage correspondence, reports, memos, and official documents.
• Ensure proper filing and documentation systems are maintained.
• Coordinate school meetings and prepare meeting minutes where required.

Admissions and Student Records

• Manage the student admission and enrollment process.
• Maintain student files, academic records, and attendance records.
• Respond to inquiries from prospective parents and provide information about the school's programs and services.
• Process student transfers, withdrawals, and graduation documentation.

Parent and Stakeholder Relations

• Serve as the first point of contact for parents, visitors, and external stakeholders.
• Address administrative inquiries and escalate issues where necessary.
• Coordinate parent-teacher meetings, school events, and communication initiatives.
• Maintain positive relationships with parents and the school community.

Staff Support and Coordination

• Support recruitment, onboarding, and administrative documentation for school staff.
• Monitor staff attendance and leave records.
• Coordinate training schedules, meetings, and staff communications.
• Ensure employees comply with school policies and procedures.

Financial and Procurement Support

• Assist with school fee administration and record-keeping.
• Prepare basic financial reports and payment records.
• Coordinate the procurement of school supplies and administrative materials.
• Maintain inventory records for school resources and equipment.

Compliance and School Management

• Ensure adherence to educational regulations and school policies.
• Support accreditation, inspection, and compliance processes.
• Maintain confidentiality of student, staff, and school information.
• Ensure administrative processes align with best practices and regulatory requirements.

Event and Facility Coordination

• Coordinate logistics for school events, examinations, graduation ceremonies, and extracurricular activities.
• Monitor the condition of school facilities and report maintenance needs.
• Ensure classrooms, offices, and common areas are adequately equipped and functional.

Qualifications

• Bachelor's Degree or HND in Education, Business Administration, Public Administration, Management, or a related field.
• Minimum of 2–4 years of administrative experience, preferably in an educational institution.
• Experience in school administration and student record management is an advantage.

Skills and Competencies

• Strong organizational and administrative skills.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize effectively.
• Attention to detail and accuracy.
• Strong problem-solving and decision-making skills.
• Ability to maintain confidentiality and professionalism.
• Knowledge of school management systems is an added advantage.

Key Performance Indicators (KPIs)

• Accuracy and completeness of student and staff records.
• Timely processing of admissions and administrative requests.
• Parent and stakeholder satisfaction levels.
• Compliance with school policies and regulatory requirements.
• Efficiency in administrative operations and documentation.
• Successful coordination of school events and activities.

Additional Information

The remuneration package is competitive, along with other benefits.

Applications close on 30 July 2026. Interviews will be conducted on a rolling basis up to the closing date.

Only candidates based in Benin, Edo State and shortlisted for the role will be contacted.

Successful candidates will be required to undergo additional assessments as part of the selection process.