Senior Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Role Summary:

As a Senior Administrative Assistant, you will provide high-level administrative and operational support to executive leaders, helping manage priorities, communications, travel, meetings, and daily business needs. This role requires strong organization, attention to detail, and the ability to collaborate across teams while maintaining professionalism and confidentiality in a fast-paced environment.

What You Will Do (Job Duties):

• Provide day-to-day administrative and operational support to executive leaders, including task tracking, prioritization, delegation support, and follow-through.

• Coordinate domestic and international travel, including flights, ground transportation, lodging, visas, and related logistics.

• Prepare, reconcile, and submit expense reports accurately and on time.

• Manage calendars, schedule meetings, and resolve conflicts to support leader productivity.

• Collect, organize, and consolidate division-wide information, updates, and deliverables.

• Plan and coordinate meetings and events, including room reservations, meals, guest speakers, materials, and logistics.

• Order and maintain office supplies, recognition items, and tools needed to support team operations.

• Perform additional administrative duties as assigned while staying current with evolving tools, processes, and technology.

• Build strong partnerships across the administrative community to enhance collaboration, share best practices, and support leadership effectiveness.

What You Will Have (Core Skills):

• Accuracy and Attention to Detail: Ability to complete work with precision, consistency, and a strong focus on quality.

• Collaboration: Ability to build productive working relationships and partner effectively across teams, functions, and leadership levels.

• Effective Communication: Ability to clearly share, receive, and interpret information using appropriate written and verbal communication methods.

• Flexibility and Adaptability: Ability to adjust to changing priorities, business needs, and work environments.

• Managing Multiple Priorities: Ability to organize work, manage competing deadlines, and make sound decisions about time and priorities.

• Problem Solving: Ability to recognize issues, anticipate needs, and identify practical solutions in a fast-paced environment.

• Office Administration: Experience performing administrative tasks in support of local and remote teams, including use of Microsoft Office Suite, Concur Travel and Expense, CIBT, and UPS Campus Ship.

Top Candidates Will Also Have:

• Previous experience in administrative support, human resources, or customer service.

• Demonstrated ability to support multiple senior leaders in a fast-paced, professional environment.

• Create executive-level presentations, correspondence, agendas, and communication materials while ensuring accuracy, professionalism, and attention to detail.

Additional Information:

• This role is expected to be onsite five days per week.

• Relocation assistance is not available for this position.

• Flexibility to work outside of business hours.

• Relocation and Visa Sponsorship are not available for this role.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities.  Qualified applicants of any age are encouraged to apply.

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