Senior Administrative Assistant (Bilingual Japanese/English)
About this role
New York City | Hybrid
Salary: $80,000–$95,000
A prestigious, prominent organization seeks a highly organized and proactive bilingual Senior Administrative Assistant to support senior U.S. executives in a fast-paced, international business environment.
The executives supported in this role are primarily English-speaking U.S. executives. Approximately 95% of day-to-day communication is conducted in English, with Japanese used approximately 5% of the time for communication with Japan and Japanese-speaking stakeholders.
This position is particularly well suited for candidates who have worked in high-coordination environments—such as executive support, event planning, project coordination, media/production, conference management, or other roles requiring precise scheduling and coordination among multiple stakeholders.
Responsibilities
* Independently manage complex executive calendars, meetings, and frequently changing schedules.
* Coordinate meetings involving multiple executives, departments, external parties, and international offices across multiple time zones.
* Proactively identify scheduling conflicts, negotiate timing with multiple parties, and drive arrangements through completion.
* Coordinate domestic and international business travel, including detailed itineraries and schedule changes.
* Prepare expense reports, correspondence, presentations, and other business documents.
* Coordinate meetings, conferences, events, and other time-sensitive activities.
* Communicate professionally and confidently with senior internal and external stakeholders.
* Anticipate executive needs, follow up on outstanding items, and ensure that schedules and logistics remain on track.
Requirements
* 5+ years of executive assistant, senior administrative, event coordination, project coordination, production coordination, or comparable experience.
* Excellent professional English communication skills and business-level Japanese.
* Demonstrated ability to coordinate complex schedules involving multiple stakeholders and competing priorities.
* Strong organizational skills, sound judgment, and exceptional attention to detail.
* Ability to work independently, anticipate problems, and adjust quickly to last-minute changes.
* Comfortable working in a fast-paced, deadline-driven environment where timing and accuracy are critical.
* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Additional Information
* Hybrid work schedule.
* Candidates must live within a reasonable commuting distance of the New York City office.
Benefits
Good Benefits
Frequently Asked Questions
What is the salary for the Senior Administrative Assistant (Bilingual Japanese/English) role at biztekpeople?
The listed salary for this Senior Administrative Assistant (Bilingual Japanese/English) position at biztekpeople is USD 80K–95K. This is an Full time role.
Where is the Senior Administrative Assistant (Bilingual Japanese/English) position at biztekpeople located?
This Senior Administrative Assistant (Bilingual Japanese/English) role at biztekpeople is based in New York, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Senior Administrative Assistant (Bilingual Japanese/English) role at biztekpeople full-time or part-time?
This is listed as a Full time position. It is posted as a Senior Administrative Assistant (Bilingual Japanese/English) role at biztekpeople.
How do I apply for the Senior Administrative Assistant (Bilingual Japanese/English) position at biztekpeople?
Click the "Apply Now" button on this page. You will be redirected to biztekpeople's official application portal hosted on zohorecruit where you can submit your application directly.
When was the Senior Administrative Assistant (Bilingual Japanese/English) job at biztekpeople posted?
This Senior Administrative Assistant (Bilingual Japanese/English) position at biztekpeople was posted on Aug 18, 2026. Apply as soon as possible — early applications are often reviewed first.
Senior Administrative Assistant (Bilingual Japanese/English)
biztekpeople · 💰 USD 80K–95K
You'll be redirected to biztekpeople's official application page on zohorecruit.