Senior Administrative Assistant - Part time

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

The Senior Administrative Assistant for accounting and office will be responsible for essential accounting functions such as accounts payable, accounts receivable, month end reporting, review and code financial information, compile and review information for accuracy, and maintain records.

Responsibilities

Accounting

• Prepare and complete weekly check runs and maintain check request documentation.
• Maintain records for client expenses in financial and case management databases.
• Review individual client per capita expenses for accuracy and submit reports to program staff to reconcile with case files.
• Receive, document, and process all incoming funds and donations and submit to CWS.
• Review, process, and submit vendor invoices to CWS for processing.
• Review and process staff reimbursement requests and submit to CWS.
• Track and record petty cash disbursements.
• Assist with reviewing financial entries, credit card reconciliations, and other financial forms to ensure proper coding and accuracy.
• Complete data entry for credit card and cash expenses as needed.
• Support external and internal audits as needed; assist in preparing materials requested by auditors.
• Assist the Finance Manager(s) with completing monthly reimbursement reports for all funding sources.
• Support grants management with financial reports and budgeting as necessary.

Operations

• Track and maintain assets, supplies, and vendor services relating to general office upkeep and management
• Serve as greeter at CWS office, welcoming visitors and clients.
• Other duties as assigned.

 

Qualifications

Education:

Bachelor's degree in accounting or finance or equivalent work experience with fund accounting in a non-profit environment is required.

Experience:

Minimum of 3-year work experience in nonprofit fund accounting, finance, accounting, or bookkeeping required. 

 

Skills: 

• Proficient in general office software programs like MS Word, Excel, email, and internet.
• Solid background and understanding of accounting/financial management principles.
• Strong organizational skills and high attention to detail.
• Strong time management skills including ability to prioritize, multi-task, and meet deadlines.
• High degree of professional integrity; ability and commitment to maintain confidentiality of sensitive data.
• Ability to work well in a fast-paced environment.
• Ability to work well independently, as well as collaborate and communicate effectively as a team member in a multi-cultural environment.
• Fluency in English, written and spoken.

Special Requirements

Special Requirements:

• Ability to work some evenings and weekends as needed.
• Background check and references are required for the position.

 

Benefits

CWS offers a competitive benefits package that includes:     - 403 (b) Retirement Plan                                                - Medical, Dental and Vision Insurance                                                   - Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years)   - 14 Official Holidays   - 12 Sick Days Off (Accrued monthly)                                       - Life Insurance and AD&D                                              - Long Term and Short-Term Disability                                                   - Employee Assistance Program (EAP)                                                  - Health Savings Account                                                - Flexible Spending Accounts