Senior Associate - Investor Services
harmonicfundservices· Client Services
About this role
Job Summary:
The Senior Associate - Investor Services will be responsible for the daily client servicing, recording and review of complex securities trading while meeting the very tight reporting deadlines and demanding obligations of Harmonic clients. Responsibilities include cash management, review/execution of bank, custody and prime broker operating account documentation and responding to client requests for information.
Essential Functions
General Responsibilities
- Work independently on all aspects of investor services for a large number of hedge fund accounts with a high volume of transactions and inquiries
- Respond to requests and inquiries from portfolio managers and investors
- Perform Anti-Money laundering (AML) checks whilst displaying a comprehensive knowledge of the established practices, processes and procedures
- Compliance with documentation standards as they relate to investor qualification criteria under U.S. and other jurisdictional requirements (FATCA, OFAC, AIFMD etc) and client constitutive documents
- Recording and review of compliance documentation for regulatory, anti-money laundering and know-your-customer standards
- Review investors eligibility to invest in specific funds
- Manage relationships with new and existing investors
- Review incoming subscription funds, notify Fund Accountant of subscription money sent (received) and any pending monies
- Maintenance of member registers including responsibility for data integrity
- Review and file original documents received
- Update contact details and distribution lists for registered shareholders
- Check investor services inbox and fax queue and respond to queries
- Support client phone lines and e-mail communication
- Recording transaction IDs in SharePoint system to incoming faxed documents
- Attach all documents related to transactions in FM3
- Set-up wires for redemption payments
Reconciling Responsibilities
- Log all incoming subscription, redemption & transfer transactions in FM3
- Attach downloaded swift reports to transaction entries in FM3
- Add review to pending subscriptions, redemptions and transfers in FM3
- Follow up on any AML needed for subscription, redemption or transfer orders
- Submit transfer requests to client for approval
Managerial Responsibilities
- Training of Investor Services personnel in all aspects of FM3 and compliance
Other Responsibilities
- Download client contact information reports from PI Web and update information in our system on a regular basis
- Monitor PI web for any transfers and update FM3
Job Requirements
- A college or university graduate
- 2+ years of experience working in a similar role or combined role working with complex securities and derivative products
Technical Requirements
- Solid working knowledge of all Windows applications
- Excel - advanced
- Experience with Qlickview would be an asset
- Basic understanding of Harmonic FM3 software preferred
Terms
- Full-Time Role
- On-Site at our Luxembourg office
- Compensation commensurate with qualifications and experience
Frequently Asked Questions
Is the salary disclosed for the Senior Associate - Investor Services position at harmonicfundservices?
The salary for this Senior Associate - Investor Services role at harmonicfundservices is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Senior Associate - Investor Services position at harmonicfundservices located?
This Senior Associate - Investor Services role at harmonicfundservices is based in Luxembourg, Luxembourg. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Senior Associate - Investor Services role at harmonicfundservices full-time or part-time?
This is listed as a Full Time position. It is posted as a Senior Associate - Investor Services role in the Client Services department at harmonicfundservices.
Which team or department does the Senior Associate - Investor Services at harmonicfundservices belong to?
This Senior Associate - Investor Services position is part of the Client Services department at harmonicfundservices. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Senior Associate - Investor Services position at harmonicfundservices?
Click the "Apply Now" button on this page. You will be redirected to harmonicfundservices's official application portal hosted on bamboohr where you can submit your application directly.
When was the Senior Associate - Investor Services job at harmonicfundservices posted?
This Senior Associate - Investor Services position at harmonicfundservices was posted on Aug 7, 2026. Apply as soon as possible — early applications are often reviewed first.
Senior Associate - Investor Services
harmonicfundservices
You'll be redirected to harmonicfundservices's official application page on bamboohr.