Senior Marketing Coordinator
kimley-horn
Senior Marketing Coordinator
Pavago· Candidate Sourcing
About this role
Senior Marketing Coordinator (Executive Support, Social Media & CRM Operations) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
About the Role
At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, content coordination, and program administration in a fast-moving entrepreneurial environment.
This is not a strategic marketing leadership role.
This is a highly execution-focused position built for someone who thrives in structured but fast-paced environments and enjoys keeping systems, content, communication, and workflows organized and moving forward.
You’ll work closely with leadership across:
- Marketing operations
- Social media execution
- CRM management
- Content coordination
- Program administration
- Executive support
If you’re highly organized, proactive, detail-oriented, and strong at follow-through — this role is built for you.
What You’ll Own
Executive & Operational Coordination
- Support day-to-day executive and operational workflows
- Manage:
- Calendars
- Scheduling
- Administrative coordination
- Communication workflows
- Maintain organized task trackers and project management sheets
- Ensure deadlines, follow-ups, and operational details are completed accurately
- Identify workflow inefficiencies and proactively flag issues
Marketing Execution & Social Media Management
- Create, schedule, and publish content across:
- Community platforms
- Manage:
- Engagement
- Direct messages
- Community interaction
- Monitor social media performance and maintain organized reporting
- Support setup and monitoring of:
- Advertising campaigns
- Program promotions
- Event campaigns
Content Creation & Digital Assets
- Edit and produce:
- Short-form videos
- Social media graphics
- Marketing assets
- Organize and format:
- Workbooks
- Guides
- Scripts
- Cheat sheets
- Program materials
- Ensure brand consistency across all platforms and content
Email Marketing & CRM Operations
- Build and manage workflows in:
- GoHighLevel (GHL)
- CRM systems
- Email automation tools
- Execute:
- Outreach campaigns
- Follow-up sequences
- Participant communication
- Maintain clean CRM records and organized pipeline tracking
- Ensure no leads or participant follow-ups are missed
Program & Membership Administration
- Organize digital program materials and member resources
- Track participant progress and communication
- Support onboarding and administrative coordination
- Troubleshoot minor technical issues across online platforms
Research, Lead Generation & Digital Support
- Conduct research to build:
- Ideal Client Profiles (ICPs)
- Prospect lists
- Lead generation data
- Support outbound outreach and marketing initiatives
- Assist with:
- Minor website updates
- Account setup
- Reporting and documentation
What Success Looks Like
- Social media content is consistently published on time
- CRM records and email workflows remain clean and organized
- No missed follow-ups across leads or participant communication
- Program materials stay updated and professionally organized
- Leadership can rely on accurate execution and operational follow-through
- Community engagement and responsiveness remain high
What Makes You a Strong Fit
- Highly organized with exceptional attention to detail
- Strong executor who follows through consistently
- Comfortable balancing multiple workflows simultaneously
- Proactive and self-managed in remote environments
- Strong communicator with professional written English
- Calm and reliable in fast-moving entrepreneurial environments
Requirements (Must-Have)
Experience
- Proven experience in:
- Executive assistance
- Marketing coordination
- Operations support
- Digital marketing operations
- Experience supporting:
- Founders
- Coaches
- Entrepreneurial businesses preferred
Core Skills
- High proficiency in:
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Experience using:
- GoHighLevel (GHL)
- CRM systems
- Marketing automation platforms
- Proficiency in:
- Canva
- Veed
- OpusClips
- Video editing tools
- Strong understanding of:
- Community engagement workflows
- Excellent written English communication skills
- Strong multitasking and organizational abilities
Nice to Have
- Experience managing:
- Online programs
- Membership communities
- Coaching businesses
- Familiarity with:
- Email marketing
- Lead generation systems
- Funnel workflows
- Basic understanding of:
- Paid ads
- Landing pages
- Website updates
What a Typical Day Looks Like
- Schedule and organize executive workflows
- Publish and manage social media content
- Respond to community messages and engagement
- Build and manage CRM/email workflows in GoHighLevel
- Organize program materials and digital assets
- Support outreach campaigns and lead tracking
- Edit short-form video and marketing content
- Maintain clean documentation and operational systems
In short: you keep marketing operations, executive coordination, content workflows, and communication systems running smoothly and efficiently.
Key Metrics (KPIs)
- Consistent and timely content execution
- CRM accuracy and pipeline organization
- Email workflow reliability and follow-through
- Community engagement responsiveness
- Organized digital assets and documentation
- Leadership confidence in operational execution and support
Why This Role Stands Out
- High-ownership role with direct impact on daily operations
- Opportunity to work closely with leadership and entrepreneurial businesses
- Strong exposure to:
- Marketing operations
- CRM systems
- Content workflows
- Community growth
- Executive coordination
- Growth opportunities into:
- Marketing Operations Manager
- Executive Operations Lead
- Program Manager
- Digital Operations Manager
Interview Process
- Initial Screening Call
- Marketing & Systems-Focused Interview
- Practical Task (Content or Workflow Exercise)
- Final Interview
- Internal Review & Approval
- Offer & Onboarding
Apply Now
If you:
- Thrive in execution-focused environments
- Love keeping systems and workflows organized
- Enjoy supporting fast-moving businesses behind the scenes
- Take ownership of details, communication, and follow-through
This is a strong opportunity to grow across marketing operations, executive support, and digital coordination.
Frequently Asked Questions
Is the salary disclosed for the Senior Marketing Coordinator position at Pavago?
The salary for this Senior Marketing Coordinator role at Pavago is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Is the Senior Marketing Coordinator job at Pavago remote?
Yes, this Senior Marketing Coordinator position at Pavago is remote, with team members based in Cape Town, Western Cape, South Africa, TELECOMMUTE. You can work from home or anywhere in the supported regions.
Which team or department does the Senior Marketing Coordinator at Pavago belong to?
This Senior Marketing Coordinator position is part of the Candidate Sourcing department at Pavago. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Senior Marketing Coordinator position at Pavago?
Click the "Apply Now" button on this page. You will be redirected to Pavago's official application portal hosted on workable where you can submit your application directly.
When was the Senior Marketing Coordinator job at Pavago posted?
This Senior Marketing Coordinator position at Pavago was posted on Jun 16, 2026. Apply as soon as possible — early applications are often reviewed first.
Senior Marketing Coordinator
Pavago
You'll be redirected to Pavago's official application page on workable.