Site Procurement Assistant

Position Overview

About Rare

Rare inspires change so people and nature thrive. For over 45 years, across 60 countries, we have inspired and empowered millions of people and their communities to shift their behaviors and practices to protect our shared planet. We are a global leader in driving social change for people and nature. We facilitate solutions that help individuals, their communities, and their local leaders tackle global environmental challenges, manage their resources, and take charge of their futures. And we believe that the cumulative power of individual and community action is a vital pathway to safeguarding and restoring our shared waters, lands, and climate.

Role Overview

The Site Procurement Assistant is responsible for executing and handling procurement activities at the site level. This role ensures that all goods, materials, and services required for program implementation are sourced efficiently, cost-effectively, and in compliance with Rare policies and procedures. The position requires strong coordination, vendor liaising, and logistical skills to support site teams and maintain smooth supply operations.

Essential Functions

Procurement Operations

• Coordinate the procurement of materials, equipment, and services for site operations.
• Prepare complete documentation for procurement in accordance with Rare policies and processes.
• Monitor order status to ensure timely delivery and resolve any discrepancies or delays.
• Maintain accurate procurement records and documentation for auditing and reporting purposes.

Vendor & Supplier Liaison

• Identify, evaluate, and qualify local suppliers and service providers.
• Negotiate pricing, payment terms, and delivery schedules to achieve cost savings and quality assurance.
• Build and maintain strong relationships with vendors and contractors.

Field Coordination & Logistics

• Collaborate with site teams to plan material requirements.
• Coordinate delivery schedules, storage, and distribution of materials at project sites.
• Support inventory control and ensure adequate stock levels at the sites.

Compliance & Reporting

• Ensure adherence to Rare procurement policies, ethical standards, and donor or legal/government (if applicable) regulations.
• Track procurement performance metrics and provide regular status reports to the Senior Associate.
• Support internal and external audits by providing necessary documentation.

Essential Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field is preferred
• Prior experience in procurement, supply chain, or logistics roles is preferred
• Strong knowledge of procurement and sourcing processes including local market dynamics and logistics conditions is preferred
• Strong exposure working with numbers and/or ability to ensure pricing and quantities match across various documents
• Strong ability for negotiation, communication, and coordination skills
• Proficiency in MS Office and other applicable procurement systems
• Excellent attention to detail
• Demonstrated problem-solving skills
• Proactive communicator and ability to work independently and under pressure
• Willingness to travel to and work at field/project sites as needed

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

Rare is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.