Surgery Scheduler Coordinator

Where You’ll Work

Welcome to CHI Saint Joseph Medical Group, a full service network of primary care services specializing in family, internal, geriatric and pediatric care serving 88 locations across central and Eastern Kentucky. CHI Saint Joseph Medical Group is dedicated to delivering customized care based on the unique needs of our patients and is recognized as a Best Place to Work in Kentucky for two years in a row (2023-2024). 

CHI Saint Joseph Health is part of CommonSpirit Health, a non-profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians. 

Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states. 

Job Summary and Responsibilities

As our Surgery Scheduler, you will be a critical orchestrator of complex operational logistics, ensuring seamless alignment of resources, personnel, and services.Every day, you will expertly manage intricate scheduling and resource allocation while meticulously entering and maintaining data. You will also produce schedules, and oversee template maintenance.To be successful in this role, you will possess exceptional organizational skills, meticulous attention to detail, strong communication, and proficiency with scheduling systems. Your proactive approach and commitment to operational precision are paramount.

• Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
• In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
• Maintains knowledge of fellows’ and physicians’ schedules and special needs, and uses information to avoid scheduling conflicts.Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
• Understands conflict scheduling, and takes the necessary steps to avoid errors.Provides accurate scheduling information for both internal and external customers.Understands and follows OR Blocks for the physician or services, block time schedules.
• Verifies demographic information is correct in the Hospital Information System.Schedules Preadmission Testing appointments.Print surgery schedules, MD Scheduling and Activity reports as well as other forms as needed.Verify all cases day before surgery.
• Enter Anesthesia and Nursing assignments into the scheduling program.Notify team leaders of special equipment and requests and Call Sales Reps when needed.Verify and approve Vendor visits through the Vendor Credentialing System.

Job Requirements

Required

• High School Graduate General Studies and Hospital or outpatient scheduling experience, upon hire or
• High School GED General Studies and Hospital or outpatient scheduling experience, upon hire
• None, upon hire