Location

ST. LOUIS, MO 63105

Scheduled Hours

37.5

Position Summary

Oversee the administration, coordination, and grant development support for research training programs, postdoctoral scholars, and early-stage investigators (ESIs). This position provides comprehensive administrative and programmatic management for institutional training grants, career development programs, and postdoctoral initiatives. Responsibilities include coordinating trainee onboarding, managing program operations and compliance, supporting grant proposal development and reporting, organizing professional development activities, facilitating communications among faculty, trainees, and institutional offices, and ensuring the successful implementation, evaluation, and continuous improvement of high-quality research training and career development programs.

Job Description

Training/Career Development Proposal Development

• Manage the development, review and submission of complex institutional training proposals (e.g. NIH T32, R25, D43) and early career investigator (ESI) grants and fellowships (e.g. F or K series).
• Build, populate, and maintain institutional training data tables tracking student appointments, demographics, and faculty publications.
• Conduct pre-award completeness reviews to cross-examine submission materials against federal compliance rules.

Trainee and ESI Support

• Serve as a primary point of contact for trainees, early career faculty, postdocs, training mentors, and program leadership.
• Support trainee career development activities, mentorship programming, and Individual Development Plan (IDP) processes.
• Connect trainees and ESI faculty to institutional resources and educational opportunities.
• Assist in resolving trainee administrative, onboarding, or compliance issues.
• Serve as the main liaison with the WashU Office of Postdoctoral Affairs.

Data Management, Evaluation and Reporting

• Maintain trainee databases and program tracking systems.
• Monitor participation, outcomes, publications, career progression, and program metrics.
• Generate reports for leadership, funders, accreditation, and institutional review.

Financial and Operational Support

• Monitor program budgets, trainee support allocations, travel, and training-related expenditures.
• Coordinate travel logistics, meeting planning, and event administration.
• Perform other duties as assigned.

 

Working Conditions:
Job Location/Working Conditions

• Normal Office Environment

Physical Effort

• Typically Sitting at a desk or table
• Repetitive wrist, hand or finger movement
• Ability to move to on and off-campus locations

Equipment

• Office Equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Master’s degree in public health, social sciences, or business development.

• Familiarity with NIH Training Grants (e.g. T32, D43, R25) and career development awards (e.g. F31, F32, K awards)

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Grant Writing Within A Scientific Academic Or Research Setting (5 Years), Post-Graduate Editing Scientific Proposals And Scientific Texts (3 Years)

Skills:

Analytical Thinking, Collaboration, Grant Funding, Grants Management, Microsoft Office, Microsoft Office 365, Organizing, Project Management, Proofreading, Researching, Training Programs, Writing

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.