Work Management Specialist II or Sr Work Management Specialist

Important Application Submission Information

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This posting is for one open position. Dependent on relative experience, the level to which a candidate is aligned is outlined below. 

Job Summary

This position is the intermediate level of the Work Management Specialist classification hierarchy. Employees at this level solve more complex problems and this position is responsible for providing technical, and analytical support for PGO Invoicing. The incumbent, working within the parameters of established processes and standards, uses independent judgment and initiative to complete assigned tasks. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing exceptional customer service. This position may also be utilized to provide invoice audit support to multiple managers and serves in a non-exempt capacity.

Responsibilities

Provides excellent customer service to internal and external stakeholders:

• Achieves acceptable level of availability during normal work schedule and emergency storm restoration after hours and weekends
• Takes ownership of invoicing issues and problems until resolved, requesting assistance as needed.
• Facilitates communication between internal and external stakeholders
• Monitors various reports to ensure process adherence to achieve customer-related goals
• Performs research, root cause analysis, and owns resolution of invoice-related issues
• Provide guidance and assistance for questions and problems related to vendor invoices
• Collaborates with other work groups to ensure desired invoice processing outcomes
• Uses software applications to prepare correspondence, reports, presentations, etc.
• Professional and courteous in all contacts

Cost Management

• Process invoices that support close-out of construction work orders in our work management system
• Verifies and applies correct general ledger account accounting
• Research and corrects invoice exception issues related to accounting, finance, and discrepancies; assists invoicing leadership in root cause analysis to resolve issues permanently
• Audit, reconciles, and processes contractor invoices ensuring documentation agrees with pay items, contracts are correct, and time and equipment charges agree with contractor timesheets.

Reliability

•   Prepares for and provides emergency restoration support as needed

EE Engagement/Safety

• Supports Human Performance safety culture through active participation in safety meetings
• Follows ergonomics and office safety guidelines
• Supports corporate initiatives
• Demonstrates a commitment to continuous learning and development

Depending upon the desired qualifications of the successful applicant, the hiring manager may elect to fill this position at a higher level within the job hierarchy.

Basic/Required Qualifications

Work Management Specialist II

• High School/GED AND one (1) year minimum required related experience

Senior Work Management Specialist

• High School/GED AND two (2) years minimum required related experience

Additional Preferred Qualifications

• Accounts payable experience

• Experience in construction field

• Trains vendors on PGO invoicing process

• Trouble shoots the PGO invoice BOT

• Responds to vendor questions.

• Contract administration experience

• Working knowledge of Microsoft Office Software

• Demonstrates good judgment in decision making

• Exhibits effective written and verbal communication skills

• Collaborates effectively in a team environment

• Works independently in resolving problems

• Exhibits flexibility and dependability during normal work schedule and after-hours emergency storm restoration

• Prioritizes work effectively

• Supports changing work environments, processes, and policies

• Knowledge of PGO Operations processes

• Knowledge of Maximo

• Previous customer service experience & demonstrates excellent customer service skills

• Exhibits critical thinking and takes appropriate action to resolve issues independently, with limited supervision

Working Conditions

• Hybrid Mobility Classification – Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable daily commute to a Duke Energy facility.

Travel Requirements

Relocation Assistance Provided (as applicable)

Represented/Union Position

Visa Sponsored Position

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

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