WS - Admissions Office Assistant II - FWS

ADMISSIONS OFFICE ASSISTANT II

Division: Support Services        Department: Admissions          Experience: Intermediate

Job Code: NA                    Supervisor/Reports To: Cathy Maynard

Start Date: 8/24/2026

Provide administrative support in the Admissions Office, assisting students, staff, and visitors. Ideal for students with strong communication, organizational skills, and attention to detail.

Responsibilities and Career Competencies:

1. Greet, assist, and talk to prospective and current students, as well as parents on the phone and in person, and direct them to the appropriate department as needed. (C, CT, CSD)
2. Assist with the input of applications for the office. (P, CSD, CT, T, TW)
3. Assist all Admissions staff members, UG, KYCOM, and KYCO, with various projects/tasks. (TW, P, C, T, CTR)
4. Assist in maintaining, scanning, and linking documents for prospective students with the Image Now system. (Inquiries and Applicants). (T, C, P, CSD, CT, CTR)
5. Participate in the GROWL preparations for registration. (T, TW, C, CTR, P)
6. Assist in keeping the office neat and clean. (P, TW, P, CT)
7. Run errands as needed (Pick up mail and sort and deliver to appropriate person). (C, P, L,)
8. Make Bear Juice when needed. (C, L)
9. Input data in Ellucian for transcripts (T)
10. Work with reports to update data in Ellucian (CT,T, P)
11.  Correct data in Ellucian (CT, T, L, P)
12. Work with communication recruiting material (T, L, TW, L, P, C)
13. Other duties as assigned.

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)

Preferred Skills: • Computer knowledge, i.e. Word & Excel. • Attention to detail. • Strong active listening abilities. • Public speaking. • Written & verbal communication. • Customer focused. • Willingness to learn new things.  Maintain professional appearance and good hygiene.

• NOTE: Education/Skill Requirements:

1. Must have excellent communication and organizational skills.
2. Must have experience working with office equipment, e.g. computer, copier, telephone.
3. Must be proficient with Microsoft Office, particularly Word and Excel.

Work Schedule: Monday–Friday and during special events varies depending on workload. Closed Sunday. Flexible around the student schedule.

Relationships: Position requires daily contact with co-workers, supervisors, student workers, students, parents, faculty, staff, various campus departments, and the public to provide assistance and information.

Work Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: • Normal office environment Physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job: Keyboarding

Physical Demands: Occasional lifting

Number of Positions: 1–4

Pay Rate: $9.75/hour

Location: HPE / Admissions Office / 6th floor

To Apply: Complete required sections and upload your academic and practice schedule, resume, or the Student Employment Application. The office of admissions deals with sensitive material. It is very important to maintain confidentiality at all times!

Application Notes: Resumes and applications will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.