Accounts Payable Coordinator

wpi· Worcester Polytechnic Institute - WPI
Apply Now ↗
🌍 Remote📍 WorcesterPart time💰 USD 23+
Part timeHybrid (Remote & On-site)Worcester Polytechnic Institute - WPI

About this role

JOB TITLE

Accounts Payable Coordinator

LOCATION

Worcester

DEPARTMENT NAME

Accounts Payable

DIVISION NAME

Worcester Polytechnic Institute - WPI

JOB DESCRIPTION SUMMARY

Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator is primarily responsible for executing transactional activities related to accounts payable and providing support to the Accounts Payable Manager.

Schedule:
This is a part-time position, approximately 22.5 hours per week (60% FTE). We're flexible on how those hours are structured: three full days, five shorter days, or a mix, based on your preference and department needs. During busy periods and vacation coverage, hours will increase to up to 27 hours per week.

JOB DESCRIPTION

  • Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy. This includes verifying the remit-to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied.

  • Student Expense Reports

    • Verifying approval signatures on reports, worktags, and mileage rates.
    • Ensuring required documentation is provided.

  • Awards

    • Verifying signatures.
    • If a gift: Ensuring the gift manager has signed off.
    • If a grant: Ensuring the grant manager has signed off.
    • If an international student: Attaching required tax treaty benefit information.

  • Creating a spreadsheet with each name and timeframe to process monthly graduate fellowship payments.

  • Accounts Payable Mailbox

    • Posting invoices with PO numbers.
    • Verifying all invoice information against the records in Workday.

  • Processing staff, faculty, and visitor expense reports.

  • Reviewing receipts and ensuring compliance with WPI business expense policy.

  • Relocation Expense Reports

    • Obtaining additional required signatures and forwarding documentation to Talent for payment processing.

  • PCard Expense Reports

    • Verifying expense lines and spend categories are correct.

  • Responding to inquiries from suppliers, departments, and students via email or phone.

  • Other Routine Tasks

    • Adding W-9 or W-8BEN information to student records.
    • Adding banking information for student direct deposit.
    • Updating student addresses (also required for tax purposes).
    • Updating suppliers’ remit-to addresses.
    • Creating weekly assignment reports for team members.

  • Performs all other duties and responsibilities as assigned or directed by the supervisor.

  • Ad Hoc Payments

Requirements:

  • High school diploma or GED.
  • At least 1 year of related experience.

The hourly rate for this position is up to $23 per hour, depending on experience, for a full time schedule for about 25 hours/week.

FLSA STATUS

United States of America (Non-Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

Frequently Asked Questions

What is the salary for the Accounts Payable Coordinator role at wpi?
The listed salary for this Accounts Payable Coordinator position at wpi is USD 23+. This is a remote Part time role.
Is the Accounts Payable Coordinator job at wpi remote?
Yes, this Accounts Payable Coordinator position at wpi is remote, with team members based in Worcester. You can work from home or anywhere in the supported regions.
Is the Accounts Payable Coordinator role at wpi full-time or part-time?
This is listed as a Part time position. It is posted as a Accounts Payable Coordinator role in the Worcester Polytechnic Institute - WPI department at wpi.
Which team or department does the Accounts Payable Coordinator at wpi belong to?
This Accounts Payable Coordinator position is part of the Worcester Polytechnic Institute - WPI department at wpi. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Accounts Payable Coordinator position at wpi?
Click the "Apply Now" button on this page. You will be redirected to wpi's official application portal hosted on workday where you can submit your application directly.
When was the Accounts Payable Coordinator job at wpi posted?
This Accounts Payable Coordinator position at wpi was posted on Jul 12, 2026. Apply as soon as possible — early applications are often reviewed first.
Accounts Payable Coordinator
wpi · 💰 USD 23+
Apply for this role ↗

You'll be redirected to wpi's official application page on Workday.