Accounts Payable Coordinator

Position & Perks

As an Accounts Payable Coordinator, you will be responsible for processing invoices, communicating with vendors, processing checks, matching, batching, coding, data entry and running daily and weekly integrations.  This position will be a full cycle Accounts Payable process including month end closing and reporting.

Along with an inclusive environment and great advancement opportunities, we offer a banquet of benefits that will protect your health, ensure your future and provide the tools you need to succeed at work and in life. 

• Competitive Pay 
• Bonus Opportunity
• Medical, Dental and Life Insurance for you and your family
• Domestic Partner Benefits
• Flexible Dependent and Health Spending Accounts
• 401(k) Savings Plan with company matching
• Paid Time Off and a whole lot more

Responsibilities

• Download invoices from restaurants for verification and upload for payment
• Prepare weekly check run, including matching of checks to invoices and filing of paid invoices.
• Review statements from vendors, research discrepancies, and resolve all issues
• Maintain accounts payable reports, spreadsheets, schedules and files, including urban enterprise zone filing and pre-opening expenses for restaurants under development.
• Audit paperwork to confirm accuracy of information, such as invoice and purchase order agreement, inspection disposition, reconciliation of receiving document with invoice and purchase order
• Investigate and resolve discrepancies discovered during the audit process
• Match, code, and enter invoices
• Audit and process employee expense reports
• Match vendor checks to paid invoices
• Place vendor checks and related documentation in envelopes for mailing
• Prepare A/P accruals and related journal entries
• Pay suppliers in accordance with terms and bring to the attention of the department supervisor and manager any issues that need addressing
• Maintain positive communications with suppliers and internal company personnel
• 1099 year-end review and reporting
• Assist with other accounting department related functions, as needed
• Participates in special projects and compiles a variety of special reports, as assigned
• Constantly work in a team environment, effectively and efficiently achieving goals, improving processes and resolving problems

Qualifications

• Knowledge of accounting laws, regulations, and reporting requirements
• Strong understanding of accounting software and related computer applications
• Operating knowledge of and experience with personal computers, Microsoft Office, and typical office equipment (e.g. Telephones, copier, fax machine, Email, etc.)
• Excellent written and verbal communication skills; displaying etiquette, professionalism, and an enthusiastic “can-do” attitude in person and on the phone
• Advanced math skills; ability to calculate figures, amounts, and percentages, and apply concepts of mathematics relating to financial calculations
• Excellent organizational and time management skills
• Is self-motivated; able to work with limited supervision
• Advanced critical thinking and problem-solving skills
• Manage multiple tasks with frequent interruptions; meet critical deadlines
• Associate degree or equivalent in related field required
• 1-2 years work experience in an Accounting position is a plus, but not required.
• Background, coursework, and/or experience with UltiPro