Bookkeeper / Construction Administration Specialist

What is your mission?

We are looking for a Bookkeeper / Construction Administration Specialist to support both the financial and operational functions of a residential construction business. This role is responsible for bookkeeping, QuickBooks management, accounts payable, job costing, Buildertrend administration, project documentation, vendor invoice processing, client billing support, project reporting, and maintaining accurate financial and construction records.

You will provide the best service to our partner brands by performing these tasks:

• Maintain accurate financial records and bookkeeping transactions using QuickBooks.
• Process accounts payable, vendor payments, subcontractor invoices, and project-related expenses.
• Reconcile accounts, bank transactions, and financial records to ensure accuracy.
• Support payroll processing activities and related documentation.
• Assist with month-end bookkeeping, financial reporting, and year-end accounting preparation.
• Maintain and update project information within Buildertrend.
• Upload and organise invoices, receipts, project documents, photos, and supporting files in project management systems.
• Ensure project records, documentation, and financial data remain accurate, complete, and organised.
• Track project costs and support job costing initiatives across multiple projects.
• Assist in improving construction administration processes, project visibility, and operational workflows.
• Support monthly client billing activities and invoice preparation.
• Prepare project cost-tracking reports, budget utilisation reports, and project financial summaries.
• Ensure project expenses are accurately recorded and aligned with client billing requirements.
• Collaborate with internal stakeholders to maintain financial and project data integrity.

Who are we looking for?

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum 3 years of hands-on bookkeeping experience.
• Proven experience within the construction industry supporting project-based environments.
• Strong understanding of bookkeeping principles, accounts payable, expense tracking, account reconciliations, payroll support, and financial reporting.
• Advanced proficiency in QuickBooks with recent and regular hands-on usage in a bookkeeping or accounting capacity.
• Demonstrated experience using Buildertrend for construction project administration and documentation management.
• Experience processing vendor invoices, subcontractor payments, project expenses, and job cost tracking.
• Excellent written and verbal English communication skills.
• Strong organisational skills with exceptional attention to detail and financial accuracy.
• Ability to manage multiple priorities, work independently, meet deadlines consistently, and take ownership of responsibilities with minimal supervision.
• Proactive problem-solving skills and the ability to identify process improvement opportunities.

Why you'll love it here?

• Free lunch meals, fruits, snacks, and beverages for employees assigned to onsite shifts.
• Access to an onsite gym with a complimentary professional fitness instructor.
• Weekly fitness activities and an annual fitness challenge with prizes of up to ₱70,000.
• Weekly employee engagement activities with prizes of up to ₱3,000.
• Free upskilling academy to support career growth and professional development.
• State-of-the-art office facilities and modern workstations.
• Access to employee amenities including sleeping quarters, game area, chat room, and shower rooms.
• Fun, collaborative, and employee-focused work environment.