Brokerage Coordinator

The Brokerage Coordinator will provide marketing, research, operational and administrative support to a high-performing, fast-moving brokerage team. Overarching responsibilities include performing all aspectsof supporting the team with pre-sales marketing, research and transaction processing, while supporting 
the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company’s objectives.

It is also the responsibility of Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results.

POSITION ESSENTIAL FUNCTIONS

• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.

• Assist in developing new business and with selling, leasing, and marketing for the team.

• Respond to all internal and external client requests for data and information.

• Review internal and external collateral materials, proofread content, ensure appropriate branding, and approve materials for final distribution.

• Develop and catalog business intelligence for brokerage team.

• Provide lease reviews, abstracts and basic financial analysis using assigned software application where applicable.

• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.

• Coordinate projects from primary stages through completion.

• Coordinate the handling of broker requests for data and research information.

• Order and distribute client gifts, correspondence as assigned.

• Assist brokerage with the completion of market surveys, property/space comparisons, tours, data analysis, company overviews and other deliverables as assigned.

• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.

• Assist the brokerage team with marketing and PR strategy and implementation, development and execution of social media best practices, and creation of brand awareness for Transwestern.

• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.

• Complete travel arrangements for team members.

• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.

• Maintain professional, positive, and proactive performance at all times.

• Other duties and assignments as requested.

POSITION REQUIREMENTS

• A bachelor’s degree in business, economics, real estate, or related field preferred.

• A minimum of 1-3 years of administrative experience in commercial real estate.

• Real Estate Salesperson license preferred or willing to obtain.

• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook.

• Excellent writing skills to prepare complete and accurate reporting.

• Excellent oral communication skills to represent the company and maintain the Company’s image.

• Strong organizational skills, creativity, and interpersonal skills.

• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.

• Strong attention to detail - excellent proofreading and editing skills.

• Must be able to work independently and with minimal supervision.

•  Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

• Ability to maintain discretion regarding personnel and industry-related matter; confidentiality is a priority.

• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

• Team Oriented/Team Player.