Brokerage Coordinator

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Brokerage Coordinator will provide marketing, research, and administrative support to the brokerage team as assigned, team members subject to change at any time, with or without notice.  Overarching responsibilities include performing all aspects of supporting the team with property marketing, research and transaction processing, while supporting the team through direct and indirect marketing support. This position retains latitude in formulation and implementation of new procedures and processes within the Brokerage group that are consistent with the company’s objectives.

The ideal candidate is organized, collaborative, and detail-oriented, with the ability to manage multiple projects in a fast-paced, deadline-driven setting. This role integrates creative and administrative support along with exhibiting legendary customer service when communicating with clients, owners and fellow team members.

POSITION ESSENTIAL FUNCTIONS

• Prepare correspondence on behalf of brokerage team including but not limited to letters, leases, lease abstracts, letters of intents, requests for proposal, lien waivers, marketing brochures, space flyers, analysis, company overviews, market reports, project overviews and CoStar.

• Coordinate projects from primary stages through completion.

• Coordinate the handling of broker requests for data and research information.

• Assist brokerage with the completion of market surveys, property/space comparisons, data analysis, company overviews and other deliverables as assigned.

• Assist team with business development and monitoring the team’s pipeline and deal activity in XRM or other databases as assigned.

• Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and similar items.

  Review internal and external collateral materials, proofreads content, ensures appropriate branding materials for distribution.

• Prepare proposals and presentation decks incorporating text, charts, tables and other documents using various software packages.

• Assist in developing new business and with selling, leasing, and marketing for the team.

  Respond to all internal and external client requests for data and information.

• Coordinate occasional broker/client events, conference room scheduling, set up and breakdown when necessary.

• Maintain professional, positive, and proactive performance at all times.

• Assist other Brokerage and Marketing Coordinators as available as needed.

• Other duties and assignments as requested.

POSITION REQUIREMENTS

Education:

• A bachelor’s degree in business, marketing, real estate, or related field preferred.

Experience:

• A minimum of 1-3 years of experience in a marketing or administrative role.

• Commercial real estate, property management, or professional services experience is strongly preferred.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).

• Basic graphic design skills (InDesign, Photoshop, Illustrator) to create marketing brochures, proposal brochures and team branding materials are advantageous.

Personal Skills:

• Excellent writing skills to prepare complete and accurate reporting.

• Excellent oral communication skills to represent the company and maintain the Company’s image.

• Strong organizational skills, creativity, and interpersonal skills.

• Ability to analyze qualitative and quantitative information and translate into strategic deliverables.

• Strong attention to detail - excellent proofreading and editing skills.

• Must be able to work independently and with minimal supervision.

• Proactive and resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.

• Ability to maintain discretion regarding personnel and industry-related matters.

• A strong work ethic and sense of responsibility, reliability, responsiveness and customer service.

Salary Range: $60,000 - $70,000

WORK SHIFT:

LOCATION:

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com. 

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.