Job Description - Company Secretary

About the Role

Key Responsibilities

Corporate Secretarial & Compliance

• Manage end-to-end secretarial compliance for all group entities, ensuring adherence to the Companies Act, 2013, Secretarial Standards, and other applicable regulations.
• Ensure timely statutory filings, annual compliances, and event-based filings with the Registrar of Companies (ROC) and Ministry of Corporate Affairs (MCA).
• Maintain statutory registers, records, minutes, resolutions, and other secretarial documentation.

Board & Committee Governance

• Plan, organize, and coordinate Board Meetings, Committee Meetings, and General Meetings.
• Prepare agendas, notices, presentations, board papers, and minutes.
• Track action items and ensure timely implementation of Board decisions.

Regulatory & Legal Coordination

• Liaise with regulatory authorities including MCA, RBI, and other government agencies.
• Coordinate with external legal counsels, consultants, auditors, and compliance partners on corporate governance matters.
• Monitor regulatory developments and advise management on compliance requirements and their business impact.

Corporate Actions

• Manage incorporation and post-incorporation compliances for new entities, subsidiaries, and Special Purpose Vehicles (SPVs).
• Support corporate restructuring, share allotments, rights issues, ESOP implementation, dematerialization of shares, and other corporate actions.
• Assist in drafting and execution of legal and governance documentation.

Governance & Stakeholder Management

• Maintain and update corporate governance policies and internal compliance frameworks.
• Support investor, shareholder, and Board communications whenever required.
• Provide secretarial support during audits, due diligence exercises, fundraising activities, and strategic corporate transactions.

Desired Candidate Profile

Qualifications

• Qualified Company Secretary (CS) with membership of The Institute of Company Secretaries of India (ICSI).

Experience

• 4–7 years of relevant experience in Secretarial & Compliance functions.
• Prior experience in Fintech, NBFC, BFSI, Listed Companies, or high-growth startups will be preferred.
• Experience in managing multiple legal entities is highly desirable.

Required Skills

• Strong knowledge of the Companies Act, 2013, Secretarial Standards, and corporate governance practices.
• Good understanding of RBI regulations, SEBI regulations (where applicable), and statutory compliance requirements.
• Hands-on experience with ROC filings, MCA portal, Board governance, and statutory documentation.
• Experience in ESOP administration, share allotments, corporate restructuring, and regulatory filings.
• Excellent drafting, documentation, and communication skills.
• Strong stakeholder management and coordination abilities.
• High attention to detail with the ability to handle confidential information.
• Ability to work independently in a fast-paced environment while managing multiple priorities.
• Proficiency in Microsoft Office, Google Workspace, and legal/compliance documentation tools.

Why Join Us?

• Opportunity to work closely with senior leadership and the Board.
• Exposure to complex corporate governance and compliance across multiple group entities.
• Dynamic, fast-paced work environment with significant learning and career growth opportunities.
• Chance to contribute to strategic initiatives including fundraising, corporate restructuring, and governance transformation.