Director Financial Aid - School of Medicine

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Position Description:

The School of Medicine (SOM) is seeking an experienced, dynamic individual for the position of Director of Financial Aid. The Director supports the School of Medicine’s mission to foster the success and financial wellbeing of our medical students. The Director serves as the leadership of the SOM Financial Aid Office (SOM FAO), in the areas of federal loan aid, loan repayment advising, scholarships, financial aid counseling, Financial Wellness (Financial Literacy) programing, and office management. Reports to the SOM Associate Dean for Student Affairs.  

This position will oversee the management of SOM Scholarships, of one of the largest Departmental accounts in the University. The scope of scholarship responsibilities includes the following: data analysis, financial account monitoring, award posting, fiscal scholarship funding projections, scholarship tracking, stewardship, donor contact, scholarship application, Scholarship Committee member, all scholarship reports for SOM Administration, LCME, Development, and Stewardship Offices.

The Director provides high-level oversight, supervision, office guidance, and administration to manage federal loan programs for MD professional students in accordance with all applicable federal Dept. of Ed. and DHHS regulations, institutional regulations, and/or guidelines. The scope of office activities include, but are not limited to, office management, awarding, disbursement, tracking federal loan limits, loan counseling, debt management, loan forgiveness advising, problem resolution, communications, publications, website, presentations, federal AOR’s for DHHS, financial literacy programing and compliance.

The Director supervises and participates in counseling medical students in all areas of financial aid such as: application, federal loans, debt management, institutional aid, loan promissory notes, repayment, credit and more. Manages, creates and presents federally required loan entrance and exit counseling for professional medical students with high levels of student loan debt. Provide expert loan repayment advising and individualized planning for graduating medical students.

The Director is responsible for SOM federal and institutional reporting and specific LCME accreditation elements and reports. This role encompasses advanced expertise in federal grants administration (e.g. HRSA), interprets federal regulations to monitor and maintain compliance, evaluates and develops Policies & Procedures, and serves as a resource to the campus community and external agencies regarding all aspects of the SOM FAO.

Preferred Qualifications

• Five or more years of experience in financial aid administration in a professional/graduate school setting.

• Demonstrated success in managing federal compliance, grant funding and donor- funded accounts

•  Oracle/PeopleSoft experience

•  Scholarship management experience

•  Financial Literacy knowledge in areas of credit, loans, budgeting

Competencies

• Strategic Vision- ability to align financial aid strategy with SOM’s mission to reduce student debt and improve outcomes Knowledge Base- proficient in knowledge of federal student loans. 

• Able to understand and communicate complex options for consolidation, loan repayment and loan forgiveness programs for medical students, most with high loan debt.

• Project Management-organized, task oriented, ability to delegate and follow-up.

• Adaptability-review current procedures and recommend new objectives, evaluate new approaches and assess changing conditions.

• Critical Thinking-ability to think through complex issues and identify appropriate options and solutions.

• Service Excellence-responsive, courteous, acurate Teamwork-ability to work with others, assist others, take directions from others in the interest of moving process and programs forward to the desired outcome.

• Effective oral, written and interpersonal communication skills. High level proficiency in public speaking and presentation skills.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.