Employees Financial Services Unit Head

Job Purpose

To supervise payroll processing, auditing, and all accounting entries related to employee expenses and expenditures for the Bank and its subsidiary and affiliated companies, ensuring accurate calculations and proper accounting treatment in accordance with approved accounting procedures and systems. The role is responsible for monitoring employee financial services, resolving operational issues, ensuring compliance with regulatory requirements, and safeguarding the rights of both the Bank and its employees.

Key Responsibilities

• Supervise and guide team members to ensure payroll and employee expense operations are executed accurately, efficiently, and in compliance with approved policies and procedures.
• Set objectives for the unit, monitor performance, conduct evaluations, and manage workforce planning, including leave scheduling, to ensure business continuity.
• Review and recommend enhancements to payroll, benefits, and employee expense policies and procedures to improve operational effectiveness.
• Calculate, review, and validate payroll for employees of the Bank and its subsidiary and affiliated companies, including salary adjustments, deductions, annual increments, overtime payments, and other payroll-related transactions.
• Review and approve employee incentives, allowances, and bonus payments, ensuring eligibility, supporting documentation, and compliance with approved policies and timelines.
• Oversee the preparation and distribution of payroll reports, social security reports, and other related management reports.
• Review and sign salary certificates and ensure timely remittance of income tax deductions in accordance with regulatory and internal requirements.
• Verify the accuracy of accounting entries and financial transactions related to payroll and employee expenses before system posting and execution.
• Manage responses to employee inquiries regarding payroll, benefits, reimbursements, and related financial matters.
• Review and evaluate employee lending and credit facility programs, ensuring compliance with eligibility criteria and providing recommendations for approval.
• Monitor payroll deductions, including loans, salary advances, credit card installments, and other employee obligations, ensuring accurate and timely processing.
• Administer employee social security matters, including contributions, work injury cases, and required reporting, ensuring compliance with applicable regulations.
• Review and validate employee expense reimbursements and entitlements, including travel expenses, per diems, transportation allowances, meal allowances, medical expenses, advances, loans, and other employee-related payments.
• Review and approve employee resignation settlements, ensuring all financial obligations, deductions, and compensation calculations are accurately processed.
• Analyze operational and control reports, identify discrepancies, and implement corrective actions to strengthen internal controls and operational efficiency.
• Ensure daily operations are conducted in accordance with approved policies, procedures, and delegated authority limits.
• Participate as a primary or alternate member in Business Continuity Plans (BCP) and emergency response teams, carrying out assigned responsibilities to support operational resilience and recovery.

Education

• Bachelor’s degree in business administration, Banking, Finance, Accounting, or a related field.
• Minimum of 8 years of professional experience in payroll administration, compensation and benefits, or accounting.
• Strong knowledge of payroll administration, accounting principles, and financial controls.
• Comprehensive understanding of Human Resources policies, systems, and procedures.
• Knowledge of labor laws, social security regulations, income tax requirements, and related compliance standards.
• Proficiency in payroll systems, ERP platforms, and Microsoft Office applications.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective leadership, supervisory, and team management capabilities.
• Strong verbal and written communication skills.
• Ability to collaborate effectively with internal and external stakeholders.
• Commitment to confidentiality, compliance, and professional integrity.