Executive Assistant + Digital Marketing

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to company leadership. The ideal candidate will have exceptional communication skills, strong organizational abilities, and experience managing schedules, coordinating meetings, supporting business operations, and assisting with digital marketing initiatives. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage executives' calendars, appointments, and scheduling requirements.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up action items.
• Screen, prioritize, and respond to emails and communications on behalf of leadership when appropriate.
• Coordinate travel arrangements, accommodations, and itineraries.
• Organize and maintain electronic files, records, and business documentation.
• Prepare reports, presentations, correspondence, and other business-related materials.
•  Assist with project coordination and special assignments as directed by management.

Meeting & Schedule Coordination

• Schedule meetings across multiple stakeholders and time zones.
• Organize meeting materials, minutes, and follow-up tasks.
• Coordinate travel arrangements, accommodations, and itineraries as necessary.
• Ensure executives are well-prepared for meetings and key events.

Communication & Coordination

• Serve as a point of contact between executives, employees, clients, and external stakeholders.
• Ensure timely communication and follow-up on business matters.
• Coordinate with various departments to support business initiatives and operational efficiency.
• Handle confidential information with a high degree of discretion and professionalism.

Digital Marketing Support

• Assist in planning and executing digital marketing campaigns across various channels.
• Manage and maintain company social media accounts and online presence.
• Coordinate content creation, scheduling, and publication for digital platforms.
• Support email marketing campaigns and audience engagement initiatives.
• Monitor marketing performance metrics and prepare basic performance reports.
• Coordinate with internal teams and external vendors regarding marketing projects and promotional activities.
• Maintain and update website content, marketing materials, and branding assets as needed.

Additional Projects & Business Support

• Support ongoing business initiatives and process improvement projects.
• Conduct online research and prepare summaries or recommendations when required.
• Assist with vendor coordination, document preparation, and administrative tasks related to company operations.
• Perform additional duties and special projects assigned by leadership.

General Administrative Duties

• Organize and maintain digital and physical filing systems.
• Handle confidential information with a high degree of discretion and professionalism.

Perform additional work-related projects and duties as assigned by management

Qualifications

• Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• At least 3 years of experience in an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience supporting senior executives or business leaders.
• Digital marketing experience, including social media management, content coordination, email marketing, or digital campaign support.
• Excellent verbal and written English communication skills.
• Strong organizational, multitasking, and time-management abilities.
• High attention to detail and ability to work independently.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive and confidential information.

Technical Skills

• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with calendar management and scheduling tools.
• Familiarity with digital marketing platforms and tools such as:
• Social Media Platforms (LinkedIn, Facebook, Instagram, etc.)
• Canva or similar content creation tools
• Email marketing platforms
• Google Analytics or similar reporting tools
• Strong typing, documentation, and data management skills.

Preferred Qualifications

• Experience supporting U.S.-based clients or executives.
• Experience working in a remote or offshoring environment.
• Knowledge of project management and collaboration tools.

Familiarity with CRM and marketing automation platforms