Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator – Operations Support

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica

About the Role

At Pavago, one of our clients is hiring an Executive Marketing Coordinator to support marketing operations, executive administration, content coordination, and day-to-day business execution.

This is a hands-on, execution-focused role for someone who is highly organized, proactive, and detail-oriented. You’ll work closely with leadership to manage social media, CRM workflows, content, lead generation support, and operational tasks while ensuring everything stays organized and on track.

Responsibilities

Executive & Operations Support

• Manage calendars, scheduling, and project coordination.
• Support day-to-day executive operations.
• Maintain organized trackers, documentation, and internal systems.
• Improve workflow efficiency and follow through on priorities.

Marketing & Content

• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms.
• Manage social media engagement and community interactions.
• Build and manage email campaigns using GoHighLevel.
• Create graphics and edit short-form videos using Canva, Veed, OpusClips, or similar tools.

CRM & Lead Management

• Maintain CRM records and pipeline accuracy.
• Organize leads and support outreach campaigns.
• Build prospect lists through research.
• Ensure timely follow-ups and organized workflows.

Administrative Support

• Manage inboxes and prioritize communications.
• Organize digital program materials and resources.
• Assist with website updates and campaign support.
• Coordinate with leadership to support daily operations.

Required Experience & Skills

• Experience in executive assistance, marketing coordination, operations support, or digital marketing.
• Experience supporting founders, coaches, consultants, or entrepreneurial businesses preferred.
• Proficiency with Google Workspace.
• Experience using GoHighLevel or similar CRM/marketing platforms.
• Experience with Canva and basic video editing tools.
• Strong understanding of LinkedIn, Facebook, Instagram, and social media management.
• Excellent written English communication skills.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently in a remote environment.

Nice to Have

• Experience with lead generation and prospect research.
• Community management or membership-based business experience.
• Experience supporting webinars, coaching programs, or digital products.
• Familiarity with paid advertising support.
• Experience with ClickUp, Asana, or Trello.

What Success Looks Like

• Consistent execution of marketing and operational tasks.
• Accurate CRM and workflow management.
• Timely follow-ups and organized communication.
• Well-maintained digital assets and documentation.
• Reliable operational support for leadership.

Interview Process

• Initial Recruiter Screening
• Recruiter Interview
• Practical Task
• Client Interview
• Offer & Onboarding

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. It’s a short, self-recorded video that completes your application and helps hiring managers evaluate your communication style before interviews begin.

Instead of repeating your background across multiple screening calls, you’ll introduce yourself once, allowing future interviews to focus on meaningful conversations.

You can record your video as many times as you’d like before submitting. Your invitation will come from Spark Hire, so please check both your inbox and spam folder.