Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator (Executive Assistant + Marketing Operations + GoHighLevel)

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica

About This Opportunity

We’re hiring a highly organized and execution-focused Executive Marketing Coordinator to support a fast-growing entrepreneurial business across marketing operations, executive support, content coordination, and client communication.

This is not a passive assistant role.

You’ll be deeply involved in:

• Marketing execution
• Social media coordination
• CRM management
• Content operations
• Lead follow-up
• Day-to-day operational support

If you thrive in fast-moving startup environments, enjoy wearing multiple hats, and love bringing structure to chaos — this role is a strong fit.

What You’ll Own

Executive & Operational Support

• Manage calendars, scheduling, and executive coordination
• Support day-to-day operational workflows and project tracking
• Handle inbox management and prioritize urgent communication
• Maintain organized files, SOPs, and internal documentation
• Ensure nothing falls through the cracks across ongoing projects

Social Media & Content Execution

• Create, schedule, and publish content across:
• LinkedIn
• Facebook
• Instagram
• Online communities
• Manage:
• Comments
• DMs
• Community engagement
• Audience interaction
• Track engagement performance and content consistency
• Help repurpose content into short-form assets and promotional materials

GoHighLevel CRM & Marketing Automation

• Build and manage workflows inside GoHighLevel
• Set up:
• Automations
• Follow-up sequences
• Email campaigns
• Lead nurturing systems
• Maintain CRM hygiene and organized pipeline tracking
• Ensure all lead communication and follow-ups happen on time

Video Editing & Creative Support

• Edit short-form videos for:
• Social media
• Marketing campaigns
• Community engagement
• Create graphics and branded assets using:
• Canva
• Veed
• OpusClips
• Similar tools
• Maintain consistent visual branding across platforms

Research & Lead Generation Support

• Conduct research to build:
• Ideal Client Profiles (ICPs)
• Prospect lists
• Lead databases
• Organize findings into structured spreadsheets and CRM systems
• Support outreach and marketing initiatives with clean data

Website & Technical Coordination

• Support light website updates and landing page changes
• Assist with:
• Advertising campaign setup
• Technical integrations
• Platform troubleshooting
• Coordinate across tools and systems to keep operations running smoothly

Required Experience & Skills

• Experience in:
• Executive Assistant
• Marketing Coordinator
• Operations Support
• Virtual Assistant
• Digital Operations roles
• Experience supporting:
• Founders
• Coaches
• Startups
• Entrepreneurial businesses
• Strong proficiency with:
• Google Workspace
• Google Calendar
• Google Drive
• Google Sheets
• Hands-on experience with:
• GoHighLevel
• CRM systems
• Marketing automations
• Experience with:
• Canva
• Veed
• OpusClips
• Short-form content tools
• Strong understanding of:
• LinkedIn
• Facebook
• Instagram management
• Excellent written English communication skills
• Highly organized with strong multitasking abilities
• Ability to work independently with minimal supervision

Nice-to-Have Experience

• Experience inside:
• Coaching businesses
• Agencies
• Creator businesses
• Consulting companies
• Familiarity with:
• Email marketing
• Landing pages
• Paid ads support
• Community management
• Experience using:
• Slack
• Notion
• Airtable
• ClickUp
• HubSpot

What Makes You a Great Fit

• You’re highly proactive and execution-oriented
• You naturally create structure and organization
• You communicate clearly and professionally
• You move quickly without sacrificing detail
• You enjoy fast-paced startup environments
• You take ownership and follow through consistently
• You’re comfortable balancing marketing, admin, and operational tasks

What a Typical Day Looks Like

• Manage calendars, inboxes, and operational priorities
• Schedule and publish social media content
• Respond to DMs and community engagement
• Build and optimize GoHighLevel workflows
• Edit short-form content and create marketing assets
• Update CRM pipelines and track leads
• Support client or program onboarding coordination
• Conduct lead generation and market research
• Assist leadership with operational execution and project coordination

In short:
You are the operational engine behind marketing execution, communication, and organization.

Key Success Metrics (KPIs)

• Consistent and timely content publishing
• Organized and accurate CRM management
• Zero missed lead follow-ups or communication gaps
• High responsiveness and engagement across platforms
• Well-maintained operational systems and digital assets
• Strong execution across multiple moving priorities

Why This Role Stands Out

• Work directly with entrepreneurial leadership
• High ownership and visibility across the business
• Blend of:
• Marketing
• Operations
• Executive support
• Content coordination
• Opportunity to improve systems and processes
• Remote flexibility with strong growth potential
• Exposure to modern marketing and automation tools

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task / Coordination Exercise
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Love operations and execution
• Enjoy supporting founders
• Thrive in startup environments
• Can balance marketing, organization, and communication

This role is a strong fit for you.