Office Administrator

Company Description

In the fast-growing economies of the world, there's a new generation of ambitious younger people eager to gain financial independence and we’re here to make this potential a reality by empowering them with the Freedom to Succeed. 

We empower them with guidance, tools, and easy market access so they can trade and invest with confidence. We aim to make our clients their own wealth manager: empowered to create investment strategies and make investment decisions effortlessly, in their own time, on their own terms, in their own way.   

Founded in 1998 to offer online trading for retail clients, the Exinity Group is now over 25 years old and has provided leveraged trading to over 2 million customers through our global power brands, including FXTM and Nemo, giving them access to equity, commodity and FX markets across the Middle East, Asia, and Africa. 

Exinity is an energetic and diverse company with central offices in the UAE, Cyprus and the UK, plus a number of smaller hubs globally. We’re always looking for talented individuals to join us. ‘Freedom to Succeed’ is not just a promise we make to our clients and partners, but to our people too. We’ll help you develop a range of skills, take on early responsibility, and enjoy a rewarding and fulfilling career with a fast-growing, dynamic company.

Job Description

The Office Administrator is responsible for the efficient day-to-day operation of the office, ensuring a safe, functional, and engaging workplace environment. The role oversees office administration, facilities management, health & safety compliance, vendor relationships, workplace services, and employee experience activities.

Key Responsibilities:

• Serve as the primary contact for landlord.
• Act as the primary point of contact for local office communications related to administration matters.
• Manage all courier and postal services, including incoming and outgoing deliveries.
• Coordinate and organize staff events, team gatherings, and office celebrations, including venue selection, logistics, suppliers, and on-the-ground execution.
• If needed, maintain office supplies and ensure adequate stock levels.
• Manage office-related purchase orders, invoices, and expense records.
• Support onboarding and offboarding processes from an office administration and IT perspective (e.g. laptop set up).
• Maintain accurate office records, documentation, contracts, and service agreements.
• Ensure office facilities are maintained to a high standard and are fully operational.
• Ensure the workplace complies with all applicable local occupational health and safety regulations and legislation.

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Hospitality Management, or a related field preferred.
• Minimum 3-5 years of experience in Office Management, Facilities Management, Workplace Operations, or a similar role.
• Experience managing office vendors, contractors, landlords, and service providers.
• Experience coordinating corporate events and employee engagement activities.
• Knowledge of workplace management tools and systems. 
• Proactive and hands-on approach.
• Service-oriented mindset with a strong focus on employee experience.
• Strong sense of ownership and accountability.
• Ability to build effective relationships across all levels of the organization.
• Flexible and adaptable in a fast-paced environment.
• Professional, reliable, and highly organized.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Additional Information