OKO West Project- Protocol Assistant

In 2020, G Mining Ventures (GMIN) was created to acquire direct ownership of projects and capitalize on the value uplift that successful mine development offers. In July 2024, GMIN has acquired the Oko West project. The Oko West Project is a new gold discovery in northwest Guyana. It is located south of the historical “Oko” gold district, some 95 km west of Georgetown.

To ensure the achievement of this large-scale project, G Mining Ventures is looking for an experienced and motivated individual to fill the position of:

Protocol Assistant

The Protocol Assistant is responsible for managing the accommodation and transportation needs for expatriates. This includes coordinating housing arrangements, travel logistics, and relocation support to ensure that expatriates are comfortable and well-supported. The Protocol Assistant ensures that all accommodation and transportation services are efficient, cost-effective, and meet the company’s standards.

Key Responsibilities 

Accommodation Management:

• Coordinate and manage expatriate housing arrangements, ensuring suitable and comfortable accommodation is provided.
• Ensure timely payments and resolve any accommodation-related issues.

Transportation Coordination:

• Organize and manage all transportation needs for expatriates, including travel to and from the mining site, office, and other essential locations.
• Coordinate daily shuttle services, vehicle rentals, and personal transportation for expatriates as required.
• Arrange for secure and reliable transportation for expatriates arriving in-country, including airport transfers and site transfers.

Coordination with Third-Party Service Providers:

• Establish and maintain relationships with housing providers, transport companies, and other service vendors to ensure high-quality service and cost-effectiveness.
• Monitor service levels to ensure providers meet agreed-upon standards and timelines.

Health & Safety Support:

• Ensure that all accommodation and transportation options comply with health and safety regulations.
• Respond promptly to any emergencies or incidents that may arise related to accommodation or transportation, providing immediate support to expatriates.

Expense and Budget Management:

• Prepare reports on accommodation and transportation expenses for review by the Supply Chain department.
• Assist with invoicing, validation and payment processing for accommodation and transportation services.

Liaison and Communication:

• Act as the main point of contact for expatriates regarding any accommodation or transportation concerns.
• Provide regular updates to expatriates on any changes to travel arrangements, housing availability, or transportation schedules.

Qualifications/Skills and Experience

• Minimum of a diploma in Logistics, Supply Chain Management, Hospitality, or a related field.
• 1 - 2 years of experience in logistics, expatriate accommodation/transportation management, or a related field.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to build relationships with expatriates and third-party service providers.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Ability to handle unexpected challenges, with a solution-oriented mindset.
• Strong attention to detail and commitment to providing high-quality service.
• Excellent problem-solving skills, especially in logistics and transport coordination.
• Flexibility and adaptability, with a customer-centric approach to expatriate support.
• High degree of professionalism and discretion in handling sensitive information
  

Working Conditions

• Position based in Georgetown Office
• Work Schedule – Monday to Friday

Compensation Package

• Permanent, full-time role
• Competitive Salary
• Competitive benefits, bonus and group insurances.