Procurement Specialist

Job Summary

The APEX Procurement Specialist is a part-time, remote negotiable position serving as a resource for Native/tribally owned businesses seeking procurement technical assistance. Preference will be given to candidates living in or near Western Montana.

This position supports the APEX program’s goals to:

- Recruit eligible clients,

- Provide direct technical assistance, and

- Deliver or support training related to government contracting.

The incumbent is expected to work independently with limited supervision while remaining accountable for achieving program goals and maintaining compliance with cooperative agreement requirements. Performance aligns with guidelines established under the Department of War OSB Cooperative Agreement and applicable program requirements.

Essential Duties and Responsibilities

Client Counseling & Technical Assistance

Provide one-on-one counseling and technical assistance to clients regarding:

- Marketing products and services to federal, state, local, and tribal governments

- Identifying procurement opportunities aligned with client capabilities

- Registration and certification processes (e.g., SAM.gov)

- Bid and proposal preparation

- Post-award contract support

- Subcontracting opportunities

Advise clients on:

- Government contracting laws, regulations, and procedures

- Federal procurement systems, tools, and databases

- Compliance requirements including cyber security and reporting

- Contracting programs such as SBIR/STTR and mentor-protégé programs

Monitor client progress, maintain accurate records and ensure reporting requirements are met.

Outreach & Engagement

- Conduct outreach to recruit new clients across the assigned region

- Participate in training events, conferences, and workshops (virtually and occasionally in-person)

- Develop and maintain relationships with government agencies and prime contractors

- Support program visibility through social media and community engagement

Administrative Responsibilities

- Maintain accurate records of all client interactions in the Client Management System

- Keep current with changes in procurement laws and regulations (FARS, DFARS, etc.)

- Prepare required reports and documentation

- Participate in staff meetings and program planning sessions

- Support continuous improvement and program compliance

Minimum Qualifications

Required Experience

Significant experience in government contracting, procurement, business development, or related field is strongly preferred.

Education

Bachelor’s degree in business or related field OR equivalent combination of education and relevant experience (minimum 3+ years).

Strong working knowledge of federal, state, local, and tribal contracting processes.

Excellent written and verbal communication skills.

Strong organizational, analytical, and problem-solving skills.

Ability to work independently in a remote environment with minimal supervision.

Proficiency in Microsoft Office and standard business tools.

Preferred

Experience working with Native American communities.

Familiarity with federal procurement systems and databases.

Key Competencies (KSAs)

- Ability to manage workload independently and meet deadlines.

- Strong client engagement and advisory skills (one-on-one and group settings).

- Effective communication across diverse audiences, including government entities.

- Adaptability to changing priorities and schedules.

- Self-motivated with high accountability in remote work settings.

Working Conditions & Travel

- Fully remote position in Western Montana (preferred)

- Limited supervision; requires proactive communication and self-direction

- Occasional travel within the region for client meetings, events, or training

- Flexible work schedule consistent with part-time hours

- Work conducted primarily from a home office with periodic in-field engagement

Equal Opportunity Statement

NADC-BUIHWC is an Equal Opportunity Employer and considers all qualified applicants without regard to protected status. Employment decisions are based on qualifications, merit, and business need.