Staff Assistant II

Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations. May also assist department(s) with the operation of computerized applications.• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc. Compiles and prepares various reports as requested.• Prepares and processes material for and may attend various committee meetings; types minutes from meetings.• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities• Sets-up and maintains current office files and computer databases, both hardcopy and computer files.• Receives incoming calls and responds to questions or directs calls as appropriate.• Opens, distributes and prioritizes mail.• Handles travel arrangements as required; processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.• Operates various office machines including copier, FAX, computer, etc.• Orders and maintains adequate inventory of office supplies; prepares requisitions.• Assists students with problems and/or complaints or refers to appropriate office or personnel.• May assist in the preparation of the annual office budget.• May provide direction or assistance to lower level office clerical staff member(s).• Performs other similar and related duties as requested

Job Duties

• Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc. Compiles and prepares various reports as requested.

• Prepares and processes materials for and may attend various committee meetings; types minutes from meetings.

• Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activities. May provide direction or assistance to lower level office clerical staff member(s).

• Sets-up and maintains current office files and computer databases, both hardcopy and computer files.

• Received incoming calls and responds to questions or directs calls as appropriate.

• Handles travel arrangements as required; processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.

• Operates various office machines including copier, fax, computer, etc. Orders and maintains adequate inventory of office supplies; prepares requisitions.

• Assists students with problems and/or complaints or refers to appropriate office or personnel.

• May assist in the preparation of the annual office budget.

• Performs other similar and related duties as requested.

Minimum Qualifications

Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience. The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Closing Date

Open Until Filled