Manager - MarCom
beyondkey
Work Order & Invoice Coordinator
beyondkey· Finance
About this role
About Beyond Key:
We are a Microsoft Gold Partner and a Great Place to Work-certified company. "Happy Team Members, Happy Clients" is a principle we hold dear. We are an international IT consulting and software services firm committed to providing. Cutting-edge services and products that satisfy our clients' global needs. Our company was established in 2005, and since then we've expanded our team by including more than 350+ Talented skilled software professionals. Our clients come from the United States, Canada, Europe, Australia, the Middle East, and India, and we create and design IT solutions for them. If you need any more details, you can get them at https://www.beyondkey.com/about.
Position Summary:
The Work Order & Invoice Coordinator is responsible for processing, organizing, and uploading completed work orders and invoices received from field technicians and subcontractors. This role ensures that all service documentation is accurately recorded in both the CRM system (Dynamics 365) and Navision maintaining data integrity across platforms and supporting timely job closure.
Key Responsibilities"
Document Management & Filing
• Receive and review completed work orders and invoices submitted by technicians and subcontractors via email.
• Save all documents to the appropriate folders on the G Drive using standardized naming conventions
• Verify that all required paperwork is present and complete before processing.
• If a follow-up call is indicated by the technician, email the Canada Service Department to notify them so appropriate action can be taken.
CRM Data Entry & Updates
• Upload work orders and invoices in CRM and enter detailed notes
Navision Data Entry & Uploads
• Import the completed work order and invoice into Navision.
Quality Assurance & Coordination
• Ensure consistency and accuracy of records across CRM, Navision, and the G Drive.
• Identify and flag incomplete or missing documentation and follow up with Canadian Service Department as needed.
• Communicate with the Service Department team regarding any discrepancies or workflow issues.
Qualifications
• Proficiency with Microsoft Office Suite and general computer navigation (file management, email, web-based applications).
• Strong attention to detail and ability to follow standardized procedures consistently.
• Effective organizational and time-management skills with the ability to handle a high volume of documents.
Core Competencies
• Accuracy & attention to detail
• Process adherence & consistency
• Written and verbal communication
• Problem-solving and initiative
• Ability to work independently and manage competing priorities
• Adaptability when handling exceptions or process changes
Frequently Asked Questions
Is the salary disclosed for the Work Order & Invoice Coordinator position at beyondkey?
The salary for this Work Order & Invoice Coordinator role at beyondkey is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Work Order & Invoice Coordinator position at beyondkey located?
This Work Order & Invoice Coordinator role at beyondkey is based in Hyderabad, TG, India. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Work Order & Invoice Coordinator role at beyondkey full-time or part-time?
This is listed as a FULL TIME position. It is posted as a Work Order & Invoice Coordinator role in the Finance department at beyondkey.
Which team or department does the Work Order & Invoice Coordinator at beyondkey belong to?
This Work Order & Invoice Coordinator position is part of the Finance department at beyondkey. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Work Order & Invoice Coordinator position at beyondkey?
Click the "Apply Now" button on this page. You will be redirected to beyondkey's official application portal hosted on keka where you can submit your application directly.
When was the Work Order & Invoice Coordinator job at beyondkey posted?
This Work Order & Invoice Coordinator position at beyondkey was posted on Jul 22, 2026. Apply as soon as possible — early applications are often reviewed first.
Work Order & Invoice Coordinator
beyondkey
You'll be redirected to beyondkey's official application page on keka.